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Accounts Receivable Specialist
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Robert Half
Georgetown, TX (In Person)
Full-Time
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Job Description
Description We are looking for an Accounts Receivable Specialist to join a growing team on a contract basis with the potential for a permanent position. This position supports billing, collections, and cash application activities within a construction-focused environment, with an emphasis on accuracy, compliance, and timely follow-through. The role works closely with project managers, customers, and internal departments to keep invoicing current, resolve payment issues, and maintain complete contract documentation.
Responsibilities:
- Oversee invoicing from start to finish for construction projects and service work, ensuring customer billings are prepared accurately and submitted on schedule.
- Partner with project managers to gather labor, material, and job cost details needed to complete monthly billing packages and payment applications.
- Prepare and maintain contract-related documentation, including change orders, schedules of values, retainage records, and partial or final lien waiver forms.
- Manage commercial collections by monitoring open balances, following up with customers, researching discrepancies, and supporting timely resolution of payment concerns.
- Post customer payments, apply cash correctly to outstanding invoices, and reconcile account activity to maintain accurate receivable records.
- Set up new jobs in accordance with company procedures, review contract requirements, issue supporting documents such as insurance certificates, and track legal notice obligations tied to each project.
- Produce aging reports and receivable summaries for leadership, and assist with month-end close activities as well as audit support when needed.
- Provide cross-functional support by backing up accounts payable tasks, assisting with incoming calls when required, and contributing to broader accounting team projects and internal meetings. Requirements
- At least 3 years of accounts receivable or related accounting experience, preferably in a construction or project-based billing environment.
- Working knowledge of construction invoicing, contract terms, payment applications, and receivable follow-up processes.
- Experience with cash applications, commercial collections, billing functions, and day-to-day cash activity management.
- Proficiency with Microsoft Excel, Microsoft Windows, and computerized accounting systems.
- Strong attention to detail with the ability to investigate issues, reconcile transactions, and manage multiple deadlines.
- Effective communication and customer service skills for working with clients, project managers, sales teams, and internal stakeholders.
- High school diploma or equivalent; a notary designation is helpful but not required.
- Ability to understand company procedures, comply with applicable requirements, and adapt to additional training as needed.