Accounts Receivable Specialist

Job DescriptionJob DescriptionWe are looking for an Accounts Receivable Specialist to join a team in Dallas, Texas in a contract-to-permanent capacity. This role is ideal for a detail-oriented individual with experience supporting commercial receivables, applying cash accurately, and maintaining healthy account balances. The position will focus on billing accuracy, collections follow-up, reconciliation activities, and reporting that helps management monitor outstanding receivables and credit exposure.

Responsibilities:

• Oversee day-to-day accounts receivable activities from invoice follow-up through payment posting to support an accurate and timely revenue cycle.
• Apply incoming cash receipts, investigate remittance details, and ensure customer payments are recorded correctly in the appropriate accounts.
• Conduct commercial collections outreach on overdue balances through clear written and verbal communication to improve account aging.
• Review aging schedules regularly, identify risk trends, and flag accounts that may require credit review or escalated follow-up.
• Research and resolve billing questions, short payments, and account discrepancies by coordinating with customers and internal partners.
• Reconcile receivable balances to supporting records and the general ledger to maintain accuracy across financial reporting.
• Partner with sales and customer service teams to address account issues, clarify payment status, and support timely resolution.
• Prepare recurring receivables, collections, and aging reports for leadership to provide visibility into outstanding balances and performance.
• Use NetSuite and related CRM tools to maintain customer account information, track collection activity, and document account updates.
• At least 2 years of experience in accounts receivable, billing, cash application, or commercial collections.
• Hands-on ability to manage B2B collections and follow up on outstanding customer payments in a detail-oriented manner.
• Experience preparing and reviewing aging reports, identifying delinquent accounts, and monitoring collection status.
• Knowledge of payment posting, account reconciliation, and receivables support tied to the general ledger.
• Familiarity with billing operations and the ability to investigate and resolve customer invoice discrepancies.
• Experience working with NetSuite and/or NetSuite CRM in a finance or receivables environment.
• Strong communication skills with effective phone etiquette and the ability to collaborate across internal teams.
• High attention to detail and the ability to stay organized while handling multiple accounts and priorities.