Accounting Specialist

Description We are looking for an Accounting Specialist to support both accounts receivable and accounts payable operations for a team based in Irving, Texas. This Long-term Contract opportunity is ideal for someone who thrives in a structured, fully in-office environment and can manage a high volume of financial transactions with accuracy and professionalism. The position plays a key role in daily cash application, invoice processing, vendor coordination, reporting, and audit support while helping maintain strong financial controls across the organization.

Responsibilities:

• Record incoming cash receipts, update receivable balances, and investigate variances to keep customer accounts accurate.
• Review accounts placed on credit hold and coordinate the release of orders when payment status supports approval.
• Handle customer payment activity, including check and credit card transactions, and issue statements on both scheduled and as-needed bases.
• Prepare receivables reporting, including aging and analysis summaries, and assist with audit-related requests connected to AR activity.
• Enter and process invoices against purchase orders while researching pricing or quantity differences with internal buyers and external suppliers.
• Reconcile vendor statements and prepaid accounts, verify general ledger coding, and confirm all required approvals are in place before payment.
• Manage weekly disbursements, print and match checks with supporting remittance details, and complete positive pay file processing.
• Maintain vendor records, collect required W-9 documentation for 1099 compliance, and support open payables reporting for cash management purposes.
• Communicate with vendors in a timely and effective manner and contribute to accounting procedure updates as directed by finance leadership.
• Support accounts payable processing across a multi-state, multi-office operation using ERP tools such as Oracle or NetSuite. Requirements
• Hands-on experience in both accounts payable and accounts receivable functions within an accounting environment.
• Proficiency with ERP or accounting platforms, with Oracle or NetSuite experience strongly preferred.
• Ability to process invoices, apply cash, reconcile account activity, and generate financial support reports with a high degree of accuracy.
• Working knowledge of audit support, billing operations, vendor maintenance, and standard accounting controls.
• Experience reviewing purchase orders, resolving discrepancies, and validating general ledger coding and approvals.
• Familiarity with accounting-related systems and tools such as Concur, ADP Financial Services, Ceridian, or similar business applications is beneficial.
• Strong written and verbal communication skills for effective coordination with customers, vendors, and internal teams.
• Availability to work onsite Monday through Friday during standard business hours in Irving, Texas.

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