AP Data Entry Clerk

Job Title:

Data Entry Clerk (Accounts Payable) Job Description The Accounts Payable Clerk plays a key role in the accounting team by accurately processing a high volume of invoices, ensuring timely payments to vendors, and maintaining organized financial records. This position supports shared services for multiple branches across the United States and helps ensure compliance with company policies, internal controls, and audit requirements. Responsibilities Manually key and process approximately 1,500 invoices per week (around 300 per day) with a high level of accuracy. Review and verify invoices and check requests for accuracy, proper authorization, and adherence to company policies. Enter and upload invoices into the accounting system in a timely and accurate manner. Process vendor payments in accordance with payment terms and company policy, including checks, ACH, and wire transfers. Reconcile vendor statements regularly and resolve discrepancies promptly. Respond to vendor inquiries professionally and maintain positive, productive relationships with suppliers. Assist with month-end closing processes, including preparing accruals and supporting reporting activities. Maintain organized and accurate records of all accounts payable transactions and documentation. Ensure compliance with internal controls, company policies, and audit requirements in all accounts payable activities. Support other accounting and finance functions as needed to meet department goals. Essential Skills 2-4 years of data entry experience Proven experience with high-volume invoice processing and accounts payable functions. Proficiency with 10-key data entry and strong numerical accuracy. Proficient in Microsoft Excel and other Microsoft Office applications. Strong attention to detail and commitment to accuracy in all work. Excellent organizational and time management skills, with the ability to manage a large daily workload. Good communication and interpersonal skills for effective interaction with vendors and internal teams. Additional Skills & Qualifications High school diploma or GED required. Associate's degree in Accounting or a related field preferred but not required. Experience working in a shared services or multi-location environment is a plus. Ability to follow established processes while identifying potential improvements. Comfort working in a fast-paced environment with high transaction volumes. Work Environment This role is based at a regional headquarters that provides shared services support for more than 40 branches across the United States. The work environment is structured and process-driven, with a strong focus on accuracy, timeliness, and collaboration within the accounting and finance team. You will work primarily with accounting software and Microsoft Office tools to manage invoice processing and vendor payments. The setting supports a professional office atmosphere where you handle a high volume of transactions each day and interact regularly with vendors and internal stakeholders. Job Type & Location This is a Contract to Hire position based out of Irving, TX. Pay and Benefits The pay range for this position is $21.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Irving,TX.

Application Deadline This position is anticipated to close on May 31, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.