Accounts Payable Specialist

The Accounts Payable Specialist plays a critical role in the Finance Division by ensuring timely and accurate processing of vendor invoices, employee reimbursements, payroll garnishments, and tax payments. This position handles complex financial transactions, maintains audit-ready records, and provides backup support for supervisory duties in the absence of the Accounts Payable Supervisor. The Specialist collaborates with vendors, staff, and auditors to uphold compliance with institutional policies and regulatory requirements. A high school diploma or GED required with six years financial or bookkeeping experience. OR Certification / successful completion of relevant trade school (30 credit hours) with four years' financial or bookkeeping experience. OR Associate's degree and one year wage earning financial or bookkeeping experience OR Bachelor's Degree and six months financial or bookkeeping experience Strong mathematical and analytical skills, with the ability to interpret data and solve complex problems accurately. Proficient in numeric data entry with speed and accuracy; experience using 10-key calculator or numeric keypad preferred. Proficient in Microsoft Office Suite skills in Excel, Word and Adobe Acrobat. Experience with ERP software such as Ellucian Colleague preferred. Proficient in processing complex invoice vouchers, including manual vouchers, and vouchering credit card statements. Exceptional organizational skills and knee attention to detail, ensuring accuracy and efficiency in all tasks. Ability to step in and support supervisory responsibilities when required, ensuring continuity of operations. Maintains professionalism and discretion at all times, with a strong commitment to providing excellent customer service. Ability to work accurately under pressure and in a deadline-driven environment. Process vendor invoices, payroll garnishments, employee travel, and educational benefit reimbursements accurately and timely. Prepare and remit State and local tax payments with regulatory requirements. Voucher complex bookstore invoices, credit card statements, and manual checks for accurate financial recording. Reconcile vendor statements and resolve discrepancies promptly. Maintain well-organized electronic records, including check copies and paid invoices, readily available for audit purposes. Utilize Ellucian Colleague (or similar ERP system) to enter, process, and reconcile financial transactions. Respond professionally to inquiries from vendors, staff, and auditors via telephone and email. Responsible for proofing batches and verifying the accuracy of checks prior to finalizing for mailing or ACH processing. Provide backup to the Accounts Payable Manager by completing designated tasks in their absence. Advise departments on Accounts Payable policies and procedures when necessary, Support internal and external audits by preparing and providing the required supporting documentation. Assist manager with annual reporting requirements. Verify W9s forms for accuracy and completeness prior to invoice processing. Complete the check issuance process, including printing, proofing, and distribution. Perform other duties as assigned or approved by the Accounts Payable Manager or Director.