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Accounting Assistant Trucking & Transportation
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Transcargo Group LLC
Laredo, TX (In Person)
$33,800 Salary, Full-Time
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Job Description
Accounting Assistant - Trucking & Transportation Transcargo Group LLC Laredo, TX Job Details Full-time $600 - $700 a week 23 hours ago Benefits Fuel card Paid time off Qualifications Teamwork Microsoft Excel Spreadsheets High school diploma or GED Attention to detail QuickBooks Organizational skills Full Job Description Position Summary We are seeking a highly detail-oriented and accountable Accounting Clerk to support the financial operations of our trucking company. This role plays a critical part in maintaining accurate financial records, ensuring proper internal controls, and safeguarding company assets. The ideal candidate will have experience in high-volume transaction environments and understand the importance of reconciliation, documentation, and compliance within the transportation industry. Key Responsibilities Accounts Payable & Vendor Controls Process and verify vendor invoices for fuel, parts, maintenance, repairs, tolls, and operational expenses Reconcile parts purchases to purchase orders, receiving documents, and vendor statements Reconcile mechanic shop expenses , ensuring labor and parts are properly coded and allocated to the correct equipment Reconcile vendor statements monthly , investigate discrepancies, and resolve billing issues Ensure proper approval and documentation is obtained prior to payment Maintain organized and audit-ready records of all transactions Driver Settlements & Payroll Support Review, verify, and reconcile driver settlements , including fuel deductions, tolls, cash advances, maintenance chargebacks, and escrow accounts Identify discrepancies or unauthorized deductions and escalate as necessary Ensure settlements are processed accurately and in compliance with company policies Reconciliations & Financial Accuracy Perform bank and credit card reconciliations Reconcile fuel card transactions to internal reports Assist with freight billing reconciliation and AR aging review Support month-end closing by ensuring all transactions are properly recorded Maintain detailed reconciliation schedules for audit purposes Internal Controls & Compliance Follow established accounting procedures and internal control policies Maintain segregation of duties and protect confidential financial information Assist with preparation for internal or external audits Support compliance with transportation-related financial reporting requirements (including IFTA data tracking support) Identify process improvement opportunities to reduce errors and prevent fraud Qualifications High school diploma or GED required; Associate's degree in Accounting or related field preferred 2+ years of accounting, bookkeeping, or AP/AR experience (trucking or logistics experience strongly preferred) Strong reconciliation and problem-solving skills Experience handling high-volume vendor accounts Proficiency in Microsoft Excel Experience with accounting or transportation software (QuickBooks, Allways Track, or similar) preferred High level of integrity and ability to maintain confidentiality Strong organizational skills and ability to meet deadlines Preferred Skills Familiarity with IFTA reporting and fuel tax tracking Experience with fuel card platforms (Comdata, EFS, etc.) Knowledge of fleet maintenance cost allocation Experience supporting audit processes Work Environment Office-based position Fast-paced, deadline-driven transportation environment Collaborative but accountability-focused culture