Accounts Payable Specialist

Accounts Payable Specialist Sahara Management Inc. Plano, TX Job Details Full-time $20 - $24 an hour 1 hour ago Benefits Health insurance Dental insurance Paid time off Vision insurance Flexible schedule Qualifications Microsoft Excel Microsoft Outlook Bachelor's degree Attention to detail Problem-solving Mathematical aptitude Business Leadership Accounting Quality data entry Data analysis software Full Job Description Office location: 15305 Dallas Pkwy 12th Floor, Suite 1271 Addison, TX 75001 The Accounts Payable department is responsible for the financial, administrative and clerical support of a company. They oversee making payments owed by the company to suppliers and other creditors, paying vendor invoices or bills, and recording the company's short-term debts. This department is vital for the smooth functioning of any business entity. To work in Accounts Payable, an employee must apply accounting principles and handle work that is analytical, evaluative, and advisory in nature and that requires an understanding of both accounting theory and practice. Professionals are expected to have the ability to pay attention to detail and enter a high volume of data. They are generally in daily communication with employers and vendors. Accounts Payable Roles & Responsibilities Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records Provide other clerical support necessary to pay the obligations of the organization Maintain meticulous records of outstanding payables Ensure the accuracy of an organization's financial documents for payment, auditing and tax purposes Protect businesses against unintentional overpayment Practice effective monitoring to ensure payments are made to vendors in a timely manner Day-to-Day Duties Clarify any questionable invoice items, prices or receiving signatures Assemble and review invoices to be completed for payment Maintain copies of vouchers, invoices or correspondence necessary for files Obtain proper information and/or data regarding invoice payments. Resolve any discrepancies Check vendor files for any previous payments and assign voucher numbers Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors Guide and follow up with the Billing Team in making sure books are being maintained in an accurate, timely and compliant manner Verify that invoices for raw materials, components, and directly related services are correctly coded to the Cost of Goods Sold accounts. Perform a three-way match between Vendor Invoices, integrate vendor invoices in accounting software and POS to ensure that the company is paying for what was ordered and received. Liaise with purchasing, operations, and other internal departments to gather necessary documentation for invoices and resolve discrepancies. Generate reports on accounts payable aging, payment status, and other key metrics for management and financial analysis. Assist with month-end closing procedures, including preparing journal entries for accruals and reconciling accounts payable related balance sheet accounts. Vendor Invoice Processing Record, review, and validate vendor invoices in a timely manner to ensure accuracy and completeness Match invoices with approved purchase orders and delivery confirmations Ensure invoices are processed within agreed timelines to avoid delays in payments Vendor Coordination & Reconciliation Coordinate with vendors to resolve accounts payable issues, including reconciliation differences, late invoices, and missing documentation Perform periodic vendor statement reconciliations and ensure discrepancies are identified and resolved promptly Maintain clear communication with vendors to ensure smooth closure of outstanding items and prevent payment delays Disbursements & New Restaurant Support Maintain and update disbursement sheets related to new restaurant openings and expansion projects Process and release build-out cost payments in line with approved budgets and supporting documentation Coordinate with project, operations, and finance teams to ensure timely payments for new restaurant setup activities Purchase Orders & Operational Support Raise and process purchase orders based on restaurant operational requirements Coordinate with internal stakeholders (operations, procurement, and finance) to ensure POs are accurately created and approved Track PO status and ensure timely closure against received invoices Controls & Compliance Ensure adherence to company policies, approval matrices, and internal controls Maintain proper filing and documentation for audit and compliance purposes Support month-end closing activities related to accounts payable New Restaurant Service Setup Utilities Business License Restaurant services i.e. mats/towels, pest, grease trap, CO2 order Maintenance of Compliance Documents Health Permits renewals Business License renewals Review Lease Review Franchise Agreements

EDCUATION REQUIREMENT

An understanding of basic bookkeeping and accounting skills is required A degree in the following subjects would be beneficial:

Finance or Economics Business Studies Accounting PROFILE:

ESSENTIAL SKILLS

Analytical skills Detail oriented and organized Computation skills Leadership abilities Written and oral communication skills Problem solving skills  Microsoft Office i.e. Outlook, Excel, Word, et

Pay:

$20.00 - $24.00 per hour

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Application Question(s): What experience do you have with accounts payable processes? What software packages are you familiar with that are related to accounts payable and bookkeeping? How do you prioritize your work when you have multiple tasks to complete?

Education:

Bachelor's (Required)

Experience:

Accounting:

1 year (Required)

Work Location:

In person