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Accounting Assistant
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ADH Guardian USA LLC
Richardson, TX (In Person)
$46,800 Salary, Full-Time
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Job Description
Job Overview We are seeking a detail-oriented and proactive Accounting Assistant to join our dynamic team. In this vital role, you will support the accounting department by managing financial records, processing transactions, and ensuring the accuracy of financial data. Your organizational skills and office management expertise will help streamline daily operations, contributing to the overall efficiency of our finance functions. This position offers an excellent opportunity to develop your accounting and administrative skills within a collaborative environment. Duties Accounts Payable & Receivable Process and review incoming invoices, purchase orders, and expense reports for accuracy and proper authorization Post payments, receipts, and journal entries into the accounting system Reconcile vendor statements and follow up on discrepancies Generate and send customer invoices and monitor outstanding balances Follow up on past-due accounts and assist with collections as needed General Accounting Support Assist with month-end and year-end closing procedures Prepare and post general ledger entries Reconcile bank statements and balance sheet accounts Maintain accurate and up-to-date financial records in accordance with company policies Support the preparation of financial reports, summaries, and schedules Payroll Support Assist with processing monthly payroll Verify timesheets and employee records for accuracy Maintain payroll files and ensure compliance with applicable regulations Administrative & Compliance Duties Maintain organized filing systems for financial documents, both digital and physical Assist with audits by gathering and preparing supporting documentation Ensure compliance with internal controls, company policies, and accounting standards Communicate with vendors, clients, and internal departments to resolve billing or payment issues Respond to accounting inquiries in a timely and professional manner Systems & Reporting Enter and maintain data in accounting software (QuickBooks Enterprise) Run standard financial reports and assist management with ad hoc reporting requests Identify opportunities to improve accounting processes and workflows Qualifications Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience) 1-3 years of accounting or bookkeeping experience; Proficiency in Quickbooks Enterprise Edition is a Plus Proficiency in Microsoft Excel and other related software Strong attention to detail and organizational skills Ability to handle confidential information with discretion Join us as an Accounting Assistant and become an integral part of a vibrant team dedicated to excellence! Your attention to detail, organizational prowess, and positive attitude will help us deliver outstanding service while advancing your career in finance support.