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Job Description
JOB SUMMARY
The Accounting Technician supports the City's financial operations by performing specialized accounts payable and general accounting activities. This role ensures accurate and timely processing of vendor payments, assists with financial reporting and account reconciliation, and provides administrative and technical support to departmental staff. The position contributes to the reliability of financial information, strengthens internal controls, and supports essential accounting functions that enable efficient City operations.
ESSENTIAL FUNCTIONS
The following list highlights the main responsibilities of this position. While it covers the core tasks, it may not include every duty that could be assigned. Employees may be asked to take on other responsibilities as needed to support the team and department. Processes accounts payable activities including receiving invoices, entering data into financial systems, preparing disbursements, and monitoring payment status. Responds to vendor inquiries, obtains required documentation (such as W-9s), and assists departments with invoice submission, discrepancies, and payment requirements. Prepares journal entries to allocate expenses to appropriate general ledger accounts and assists with general accounting duties such as reconciliations and financial data compilation. Researches accounts payable issues and collaborates with Purchasing and departments to resolve purchase order or contract discrepancies. Processes procurement card transactions by verifying charges, resolving coding issues, preparing reports, and assisting departments with transaction reviews. Supports month-end and year-end closing activities, annual audit processes, and routine financial reporting tasks. Performs online bank inquiries, reconciles assigned accounts, and prepares miscellaneous journal entries as needed. Maintains accounting records, files, and electronic documentation; performs data entry and assists with open records requests related to assigned functions. Provides administrative support to departmental accountants and assists with special projects as assigned. Assists with front-office reception duties and other general support tasks as needed to ensure effective departmental operations.
High school diploma or equivalent. Two (2) years of accounts payable or closely related experience. Depending on assignment, a valid Texas driver's license with an acceptable driving record may be required.
PREFERRED QUALIFICATIONS
Experience with Tyler-Munis financials or similar enterprise financial software.
COMPETENCIES AND ENVIRONMENT KNOWLEDGE, SKILLS, AND ABILITIES
Ability to read and comprehend departmental policies, procedures, and accounting documentation. Effective verbal and written communication skills. Ability to maintain positive working relationships with internal departments, vendors, outside agencies, and the public.
PHYSICAL DEMANDS
This position requires rare lifting up to 45 pounds. Frequent activities include sitting, fine dexterity, vision work, hearing, and speaking. Occasional activities include standing, walking, carrying, pushing/pulling, reaching, climbing, balancing, and operating foot controls. Rare activities include bending and twisting.
WORK ENVIRONMENT
Work is performed primarily in an office setting, with occasional exposure to infectious diseases when interacting with the public. Standard schedule is Monday through Friday, 8 a.m. to 5 p.m. The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide
BENEFITS
Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas Municipal Retirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth
IRA ADDITIONAL BENEFITS
Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services.
