A/P SPECIALIST

Job DescriptionJob Description Total Frac Solutions Accounts Payable Specialist Location:

The Woodlands, Texas Key duties and responsibilities

Invoice Processing and Verification:

Receiving, reviewing, and verifying vendor invoices for accuracy and completeness, including performing a three-way match (comparing invoices, purchase orders, and receiving reports) to ensure that the goods or services were received and the prices match.

Invoice Entry:

Accurately entering vendor and invoice data into the accounting or Enterprise Resource Planning (ERP) system.

Reconciliations:

Assisting with the reconciliation of vendor statements against internal records to identify and resolve discrepancies.

Payment Preparation and Processing:

Preparing and processing payments (checks, ACH, wire transfers) to vendors according to established payment schedules and company policies.

Vendor Communication:

Responding to vendor inquiries, resolving billing discrepancies, and maintaining positive relationships with external suppliers.

Record Keeping and Administration:

Maintaining organized and accurate financial records, including filing paid invoices and other supporting documents. Assisting with month-end closing tasks and the preparation of financial reports. Performing general administrative tasks as needed within the accounting department. Qualifications and skills

Technical Skills:

Proficiency in Microsoft Office Suite, especially Excel. Strong data entry skills with a high degree of accuracy.

Soft Skills:

Attention to detail: Essential for catching errors and ensuring accuracy in financial records.

Communication skills:

Important for interacting with vendors and internal teams.

Organizational and time management skills:

Necessary for handling multiple invoices, deadlines, and maintaining records effectively.

Problem-solving skills:

For resolving discrepancies and other issues that may arise.

Experience Required:

High school diploma or equivalent Minimum of two years of data entry experience