Accounting Office Floater

Position Summary The Accounting Office Floater provides administrative and accounting support across multiple functions within the accounting and office operations departments. This position serves as a cross-trained backup for invoicing, accounts receivable, accounts payable, filing, and general office duties to ensure continuity of operations in a fast-paced manufacturing environment. The ideal candidate is detail-oriented, organized, adaptable, and capable of managing multiple priorities while maintaining accuracy and confidentiality. Essential Duties and Responsibilities Accounts Receivable Support Prepare and distribute customer invoices accurately and timely. Assist with processing customer payments and applying cash receipts. Monitor customer accounts and assist with collections activities. Maintain customer records and resolve invoice discrepancies. Generate and distribute accounts receivable reports as needed. Accounts Payable Support Process vendor invoices and verify supporting documentation. Match purchase orders, receiving documents, and invoices. Prepare checks and electronic payments for approval. Maintain vendor files and respond to vendor inquiries. Assist with monthly accounts payable reconciliations. Invoicing and Billing Backup Provide coverage for invoicing functions during employee absences or peak workloads. Review orders and shipment documentation to ensure accurate billing. Process credits, adjustments, and billing corrections as necessary. Administrative and Filing Responsibilities Maintain organized accounting and administrative filing systems, both electronic and paper. Scan, index, and archive financial and operational documents. Assist with records retention and document retrieval requests. Prepare correspondence, reports, spreadsheets, and forms as required. General Office Duties Answer and direct incoming telephone calls. Greet visitors and assist with front office coverage as needed. Order and maintain office supplies. Assist with mail distribution and shipping activities. Support special projects and other administrative assignments. Cross-Training and Team Support Serve as backup for various accounting and office functions. Assist accounting staff during month-end and year-end closing activities. Participate in process improvement initiatives to enhance efficiency and accuracy. Perform other duties as assigned. Qualifications Education and Experience High school diploma or GED required. Associate degree in Accounting, Business Administration, or related field preferred. Minimum 2 years of accounting, bookkeeping, or office administration experience preferred. Experience in a manufacturing environment is a plus. Knowledge, Skills, and Abilities Working knowledge of accounts payable, accounts receivable, and invoicing procedures. Proficiency in Microsoft Office, including Excel, Word, and Outlook. Experience with ERP or accounting software preferred. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to handle confidential information professionally. Strong verbal and written communication skills. Ability to work independently and as part of a team. Flexibility to shift between responsibilities based on business needs. Physical Requirements Ability to sit for extended periods while performing office work. Occasional lifting of files, office supplies, and records up to 25 pounds. Frequent use of computers, telephones, and standard office equipment. Work Environment This position operates in a professional office setting within a manufacturing company. The role requires regular interaction with accounting personnel, customer service staff, production personnel, vendors, and customers.

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person