Accounts Payable/Receptionist

POSITION SUMMARY

The Receptionist/Clerical Assistant is the first point of contact for visitors and callers, providing professional and courteous customer service. This role is also responsible for a variety of administrative and clerical tasks to support daily office operations.

JOB COMPETENCIES

Personal Effectiveness

• Meets deadlines, follows through on commitments, and maintains a positive, "can-do" attitude. Seeking feedback to improve job performance and takes the initiative to complete tasks. Innovation and Change
• Looks for opportunities to improve processes and enhance efficiency. Embraces new challenges with enthusiasm and proactively learns new skills. Fostering Teamwork
• Demonstrates honesty and openness in communication. Supports team members and contributes to shared goals. Quality Services
• Takes ownership of responsibilities and acts promptly to resolve quality concerns. Maintains accuracy and consistency in clerical work and customer service Integrity
• Adheres to ethical standards and company values.

Build trust by honoring commitments and safeguarding confidential information

JOB DESCRIPTION

• Greet and direct visitors in a professional and friendly manner
• Answer, screen, and forward incoming phone calls
• Manage incoming and outgoing mail and deliveries
• Maintain a clean and organized reception area
• Schedule appointments and meetings as needed
• Perform general clerical duties including photocopying, scanning, filing, data entry, and basic accounts payable/receivables.
• Maintain office supplies inventory and advise when supplies run low
• Support various departments with administrative tasks as assigned
• Code receipts, invoices/input into QuickBooks
• Match invoices and packing lists, control missing invoices, packing list, and pending credit and paying vendors
• Track payments and expenditures, purchase orders, invoices, statements, etc.

JOB COMPETENCIES

• High school diploma or equivalent; additional administrative training is a plus
• Proven experience in a receptionist or clerical role preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Professional appearance and demeanor
• Ability to multitask and remain calm under pressure

OTHER REQUIREMENTS

• Office environment, mostly
• May involve extended periods of sitting and computer use
• Interaction with production staff, office and visitors
• PPE (Personal Protective Equipment) required in shop areas
• Occasional lifting of office supplies or packages (up to 25 lbs.)
• Exposure to the shop (temperatures fluctuate), moving mechanical parts, vibration, airborne particles, chemicals, and/or fumes (noise level can be loud, at times)

Pay:

$16.00 - $19.00 per hour

Benefits:

Flexible schedule Paid time off

Work Location:

In person