Accounts Receivable & Contracts Administrator

Accounts Receivable & Contracts Administrator Challenger Partner Waco, TX Job Details Full-time 17 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off On-the-job training Vision insurance Qualifications Accounting systems Construction subcontractor management Financial data reconciliation Phone communication Supplier management Filing Purchase order management Financial management report preparation Mid-level Improving operational efficiency High school diploma or GED Invoice payment processing GAAP Vendor relationship management QuickBooks Data entry Contracts Accounting and finance experience Purchasing Construction administrative experience Clerical experience Accounting standards Productivity software Construction change order management Ad-hoc reporting 2 years Communication skills Technical Proficiency Permitting phase involvement Client interaction via phone calls Full Job Description

ABOUT THE ROLE

The Accounts Receivable & Contracts Administrator keeps the financial and administrative engine running smoothly across our portfolio companies. This person owns the full accounts receivable cycle, supports contract and vendor compliance, and serves as a key point of contact for vendors, subcontractors, and internal teams. If you thrive in a fast-paced environment, sweat the details, and take pride in organized, accurate work—this role is for you.

KEY RESPONSIBILITIES

Accounts Receivable Verify and process vendor invoices and purchase orders in accordance with established AR procedures. Reconcile vendor statements and resolve discrepancies in a timely manner. Reconcile company credit card transactions against monthly statements. Communicate with vendors on invoices, payment terms, and inquiries. Prepare ad-hoc financial reports and compile supporting documentation as needed. Vendor & Contract Administration Maintain vendor accounts, credentials, and compliance documentation. Manage subcontractor onboarding, including certificates of insurance and executed agreements. Process vendor credit applications and ensure ongoing compliance with company standards. Project & Purchasing Support Issue and maintain purchase orders across projects. Process pay applications, including AIA Percentage of Completion documentation. Track project submittals and change orders in coordination with project teams. Permitting Submit, track, and maintain permits through applicable online portals. Ensure all permits remain current and aligned with project requirements. Customer & Communication Support Monitor the company email inbox and answer incoming calls professionally. Respond to customer and employee inquiries within the same business day. Route calls to the appropriate department or location as needed. Support AR collections by following up on outstanding customer balances. Administrative & Systems Perform data entry, document preparation, filing, and general office support. Become proficient in company software systems; adapt quickly to new tools. Collaborate with teammates to improve workflows and operational efficiency. Requirements

QUALIFICATIONS

Required High School Diploma or equivalent. 2+ years of experience in accounts receivable, contract administration, or general accounting. Strong attention to detail and ability to manage competing priorities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite. Preferred Working knowledge of GAAP and basic accounting principles. Experience with QuickBooks or comparable accounting software. Familiarity with ServiceTitan (strong plus). Experience supporting construction or field-services operations. Schedule 7:30 AM-4:30 PM or 8:00 AM-5:00 PM Benefits

COMPENSATION & BENEFITS

Health, dental, and vision insurance Paid time off and company holidays Overtime opportunities as business requires On-the-job training and ongoing support