Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support financial operations for an education organization in Arlington, Texas. This Contract position will focus on ensuring invoices and payments are handled accurately, efficiently, and in accordance with established guidelines. The ideal candidate brings strong organizational abilities, careful attention to detail, and the communication skills needed to work effectively with vendors and internal teams.

Responsibilities:

• Manage invoice intake and payment requests for assigned vendors, ensuring transactions are completed accurately and within required timelines.
• Verify payable transactions by comparing purchase orders, receiving records, and invoices before releasing items for payment.
• Research billing inconsistencies, payment variances, and vendor account questions, then coordinate timely resolutions.
• Reconcile vendor statements and review outstanding items to maintain accurate account balances and prevent overdue issues.
• Examine supporting documentation such as requisitions, purchase orders, and receipt records to confirm proper payment authorization.
• Track exception reporting and validation results, addressing processing errors and escalating issues when needed.
• Maintain organized accounts payable files, reports, aging details, and open invoice records in both digital and physical formats.
• Respond to questions from vendors, campuses, and department staff regarding payment progress, account activity, and related documentation.
• Assist with check processing, audit preparation, year-end close support, tax form documentation such as W-9 and 1099 records, and other assigned projects.