Accounts Payable Specialist

Job Summary:

Performs high volume and exacting technical work under strict deadlines involving the preparation and processing of the County's accounts payable processes, and in the maintenance of the general ledger, budget transactions, and related reports. Maintains all associated records; does related work as required.

Key Responsibilities/Essential Functions:

Always do the right thing. Promotes the vision, mission and values of the Board of Supervisors and the County Government Organization. Responsible for the coordination of the accounts payable input and matching process, and disbusement and mailing of accounts payable checks. Provide support to the priorities of the department by processing Accounts Payable invoices in a timely and accurate manner to meet disbursement deadlines. Scan invoices and associated backup documentation for future referral and compliance with internal controls and IRS and public auditor review. Work with the Treasurer's Department personnel in the preparation of warrant information to process / run accounts payable checks. Process W-9 vendor information, maintain 1099 information, prepare and process annual IRS Form 1099's for vendors, and file with the IRS. Utilize the technology traits of the County's financial software to input and extract data and generate customized analysis and reports using excel software. Utilize on-line purchasing card (P-Card) software to obtain detailed documentation for audit purposes. Respond to vendor and departmental inquiries regarding invoices in question. Formulates the accounts payable list of activity for Board of Supervisors distribution. Performs project analysis for the Director of Finance. Monitor departmental expenditures for negative variances and adjusts as necessary; make journal entries for non-General Fund funds. Maintain documentation and records for the annual public accounting audit provide reports and documents as requested including analysis for CIIP and Capital Outlay activity. Prepare and process journal entries, budget revisions, and other adjustments; enter data into and post transactions to the general ledger, as approved Maintain a file of current monthly invoices. Send sales tax exemption certificates to new vendors. Provide a monthly list of payables checks for CSA activity to the CSA coordinator. Perform other related and assigned work.

Job Requirements:

Education:

High School Diploma or GED required, supplemented with education courses or training in business math/accounting practices and computer applications. At least 3 years of professional experience working in the field of accounting; some combination of accounts payable/receivable, bookkeeping; budgeting and financial reporting. Ability to communicate effectively both verbally and in writing. Ability to frequently communicate and exchange accurate information with colleagues who need detailed instructions on work assignments. Ability for proficiency, accuracy, and high productivity for data entry processing. Experience with clerical methods utilized in the accounting process. Ability to perform accurate mathematical computations Experience in Microsoft Office products; proficiency with Microsoft Excel to maintain spreadsheets and other documents. Ability to perform and maintain multiple tasks and projects simultaneously. Associate's degree or equivalent preferred.

Physical Demands/Special Work Environment:

Constantly operates a computer, other office equipment. These tasks involve movement such as picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. Substantial movements (motions) of the wrists, hands, and/or fingers. Ability to remain at workstation in a stationary position for up to 50% of the time. Ability to occasionally move about inside the office to attend meetings, access file cabinets and other office machines. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and data entry.

Reports to:

Director of Finance Supervisory Responsibility:

None Botetourt County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed Accounts Payable Specialist 57 South Center Drive, Daleville, VA 24083 $39,185

• $60,689 a year
• Full-time $39,185
• $60,689 a year

•

Full-time Job Summary:

Performs high volume and exacting technical work under strict deadlines involving the preparation and processing of the County's accounts payable processes, and in the maintenance of the general ledger, budget transactions, and related reports. Maintains all associated records; does related work as required.

Key Responsibilities/Essential Functions:

Always do the right thing. Promotes the vision, mission and values of the Board of Supervisors and the County Government Organization. Responsible for the coordination of the accounts payable input and matching process, and disbusement and mailing of accounts payable checks. Provide support to the priorities of the department by processing Accounts Payable invoices in a timely and accurate manner to meet disbursement deadlines. Scan invoices and associated backup documentation for future referral and compliance with internal controls and IRS and public auditor review. Work with the Treasurer's Department personnel in the preparation of warrant information to process / run accounts payable checks. Process W-9 vendor information, maintain 1099 information, prepare and process annual IRS Form 1099's for vendors, and file with the IRS. Utilize the technology traits of the County's financial software to input and extract data and generate customized analysis and reports using excel software. Utilize on-line purchasing card (P-Card) software to obtain detailed documentation for audit purposes. Respond to vendor and departmental inquiries regarding invoices in question. Formulates the accounts payable list of activity for Board of Supervisors distribution. Performs project analysis for the Director of Finance. Monitor departmental expenditures for negative variances and adjusts as necessary; make journal entries for non-General Fund funds. Maintain documentation and records for the annual public accounting audit provide reports and documents as requested including analysis for CIIP and Capital Outlay activity. Prepare and process journal entries, budget revisions, and other adjustments; enter data into and post transactions to the general ledger, as approved Maintain a file of current monthly invoices. Send sales tax exemption certificates to new vendors. Provide a monthly list of payables checks for CSA activity to the CSA coordinator. Perform other related and assigned work.

Job Requirements:

Education:

High School Diploma or GED required, supplemented with education courses or training in business math/accounting practices and computer applications. At least 3 years of professional experience working in the field of accounting; some combination of accounts payable/receivable, bookkeeping; budgeting and financial reporting. Ability to communicate effectively both verbally and in writing. Ability to frequently communicate and exchange accurate information with colleagues who need detailed instructions on work assignments. Ability for proficiency, accuracy, and high productivity for data entry processing. Experience with clerical methods utilized in the accounting process. Ability to perform accurate mathematical computations Experience in Microsoft Office products; proficiency with Microsoft Excel to maintain spreadsheets and other documents. Ability to perform and maintain multiple tasks and projects simultaneously. Associate's degree or equivalent preferred.

Physical Demands/Special Work Environment:

Constantly operates a computer, other office equipment. These tasks involve movement such as picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. Substantial movements (motions) of the wrists, hands, and/or fingers. Ability to remain at workstation in a stationary position for up to 50% of the time. Ability to occasionally move about inside the office to attend meetings, access file cabinets and other office machines. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and data entry.

Reports to:

Director of Finance Supervisory Responsibility:

None Botetourt County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed