FRONT OFFICE/BOOKKEEPER - Elementary School

Roanoke County Public Schools seeks applications from individuals interested in a Front Office/Bookkeeper position at an Elementary School beginning July 1, 2026. Current openings are at the following schools: Burlington Elementary School Fort Lewis Elementary School Green Valley Elementary School Masons Cove Elementary School Mt. Pleasant Elementary School These positions are a full-time position, 260-day contract, 8 hours per day eligible for benefits on the RCPS Pay Plan Grade 113. Interviews will begin immediately and the position will remain open until filled.

Position Description/Job Summary:

The Front Office/Bookkeeper is responsible for providing a variety of office assistance activities; ensuring the proper operation of the school; assisting with clerical and administrative matters; preparing and maintaining complex and confidential files; overseeing financial accounts and all tasks associated with those accounts.

Responsibilities/Duties/Functions/Tasks:

Complies with and promotes the accounting policies and procedures put forth in the Student Activity Fund Manual. Oversees the fiscal accounts of the school using the accounting system. Ensures receipts and disbursements are correctly input into online accounting software. Actively communicates with Principal about financial procedures/processes including weekly reports. Prepares for the annual audit with completed checklist, required documentation, delivery of audit records to designated location by due date, and upload of required reports to RCPS shared drive. Prepares the monthly bank reconciliation by established deadlines, including supporting documentation that agrees to the bank reconciliation. Collects and deposits money daily. Use the online payment portal to collect funds made with debit/credit cards. Administers the Purchasing program for the school, including but not limited to Sam's Club Members, Amazon Membership, County-Issued P-Cards. Prepare purchase requisitions and/or orders for approval. Creates and/or process invoices and reimbursement requests. Attends organizational office meetings. Attends bookkeeper professional development sessions provided by the Department of Finance to ensure up to date knowledge in activity fund accounting and software as well as an array of district wide RCPS procedures that impact the bookkeeping function in the schools. Assists with preparing field trips and fundraisers. Maintains records accurately and abides by the Library of Virginia Records Retention and Disposition Schedule. Remains current in skills necessary for assignment, including technology. Uses a variety of office equipment: computer, printer, copier, fax, paper cutter, shredder, adding machine, multi-line telephone, stapler, scanner, etc. Performs other responsibilities and duties, as needed, or assigned by the principal.

Professionalism and Abilities:

Demonstrates courteous, professional telephone procedures Creates a pleasant and professional atmosphere Practices confidentiality always Maintains an attitude of mutual respect and courtesy Communicates effectively orally and in writing Reacts positively to constructive criticism and suggestions Works independently or collaboratively with others in a wide variety of circumstances Establishes professional relationships and communicates effectively Demonstrates good safety habits and response to emergency situations Exercises sound judgment in decision making Demonstrates teamwork, flexibility, and ability to adapt to new ideas and situations Performs multiple, technical tasks with a need to periodically upgrade skills to meet changing job conditions Demonstrates punctuality and regular attendance Possesses strong computer skills

Education and Experience:

Bachelor's Degree or equivalent bookkeeping experience preferred Office management, extensive secretarial work, or related experience preferred Working knowledge of

Microsoft Excel and Outlook Working Conditions & Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions. Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to enter data into a computer and phone system; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels; physical agility to lift up to 25 pounds; to bend, to stoop, to sit on the floor, to climb stairs, to walk, to reach overhead, and to drive a vehicle. These requirements are representative, but not all-inclusive of the knowledge, skill, and ability required to perform this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions.