Purchasing and Accounts Payable Coordinator

Description:

We are seeking an enthusiastic self-starter to join our team as a Purchasing and Accounts Payable Coordinator. This is a dual role which manages the end-to-end procurement process and vendor payments, combining purchasing requisitions, PO creation, and 3-way invoice matching with AP duties like vendor reconciliation and payment processing. This role ensures cost-effective purchasing, compliance with financial policies, and timely, accurate vendor payments.

Responsibilities:

Purchasing & Procurement:

Create, approve, and track purchase orders (POs) for materials and services. Evaluate suppliers for cost, quality, and delivery speed. Accounts Payable (AP): Receive, review, and process vendor invoices, matching them to POs and receiving documents.

Vendor Management:

Serve as the primary contact for payment inquiries and resolve invoice discrepancies.

Financial Control:

Reconcile vendor statements and credit card accounts and manage 1099 reporting.

System Maintenance:

Maintain accurate vendor master data and purchasing records. Preparing and processing electronic payments (ACH, wires) and checks. Responsible for reconciliation of credit card activity and AP related bank activity for month-end close processes. Ensuring compliance with company policies and financial regulations.

Skills:

Analytical Skills:

Strong attention to detail for 3-way matching and identifying discrepancies.

Communication:

Ability to communicate effectively with vendors and internal departments. Ability to work independently and as part of a team. We welcome applicants from diverse backgrounds and experiences to apply for this exciting opportunity.

Requirements:

Experience:

3+ years of experience in accounts payable, purchasing, or related finance roles.

Software Proficiency:

Strong knowledge of ERP systems (e.g., NetSuite, QuickBooks) and Microsoft Excel. Experience with Solutions360 is a plus but not required.

Education:

High School Diploma required; Associate degree in Accounting preferred.