Accounts Payable Bookkeeper

Accounts Payable Bookkeeper Colchester School District Colchester School District - Colchester, Vermont Job Details

Job ID:

5671752

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately Job Description

POSITION

Accounts Payable Bookkeeper

DEPARTMENT

Fiscal Services

REPORTS TO

Financial Manager

CLASSIFICATION

Non-Exempt (hourly). Pay Rate based on experience.

PURPOSE:

The Accounts Payable Bookkeeper is responsible for processing accounts payable and performing other necessary procedures/duties associated with accounts payable and/or related fiscal functions.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Prepare purchase orders and invoices for processing and payment, match all invoices with purchase orders, check price extensions, discounts, account numbers, and amounts to charge to each account
• Check invoices for proper approvals and receipt of goods
• Review, compile, and process all necessary information to prepare the school district's bi-weekly accounts payable to include all schools, Information Technology, Food Service, Maintenance, Custodial and Special Education
• Prepare warrants for all District disbursements. Prepare, verify, and distribute checks for payments as well as create bank files
• Complete post-warrant reconciliations
• Create and maintain vendor electronic and hard copy files for the District
• Review monthly vendor statements for past due invoices and take necessary actions
• Run and analyze purchase order reports and follow up on status
• Research issues, respond to questions and help staff regarding purchase orders and vendor transactions
• Train and support administrative assistants and other staff members on the use of the accounts payable and student activity module software, prepare and issue regular correspondence keeping them informed of changes and/or to ensure consistency of reporting
• Function as backup to the Fixed Asset/Accounting Clerk to record fixed asset acquisitions and dispositions in the fixed asset management system and update related fixed asset spreadsheets
• Prepare petty cash checks, deposits, and maintain check register for petty cash account
• Process, collate, and distribute 1099 forms required by state and federal regulations
• Prepare and disseminate tuition invoices for all non-resident students in accordance with district policy
• Invoice other accounts receivable as necessary such as building rentals
• Coordinate and process yearly unclaimed property reporting to the State of Vermont
• Facilitate acquisition of school Student Activity account activity, conduct internal review of Student Activity account records in conjunction with other accounting staff and disseminate review results to the schools
• Participate in gathering requested information for financial inquiries.
• Provide support to the Financial Manager and Fixed Asset/Accounting Clerk with accounting tasks as needed
• Exhibit commitment to School District's Vision Plan
• Additional Responsibilities as needed

JOB KNOWLEDGE, SKILLS & ABILITIES

• Ability to read and analyze technical procedures, or governmental regulations; ability to respond to common inquiries or complaints from vendors, regulatory agencies, or members of the business community; ability to draft reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of peers
• Broad-based knowledge of and skills in accounting principles and methods, with related experience in accounts payable accounting; good working knowledge of relevant government regulations
• Ability to complete basic mathematical computations
• Experience and proficient computer skills in word processing, spreadsheet, and database programs are required; experience with Microsoft Office and Google Suite preferred
• Strong skills and experience in data entry and information retrieval from computerized information systems
• Ability to define problems, collect data, establish facts, and draw valid conclusions; ability to interpret an extensive variety of technical instructions in mathematical, oral, written or diagram form and deal with several abstract and concrete variables
• Ability to communicate courteously and deal efficiently and effectively with a wide range of individuals, including faculty and staff, administrators, and representatives of organizations; ability to work cooperatively and effectively with peers, subordinates, supervisors and parents, and outside agencies
• Ability to maintain a prominent level of accuracy, discretion, and confidentiality
• Typing, filing, and other general office skills

DESIRED QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following:

• Associate's degree in accounting, plus 2 to 4 years of relevant experience, including accounts payable or a combination of education and experience from which comparable knowledge and skills are acquired.

Direct experience with governmental accounting as it applies to school districts is a plus.

PHYSICAL/MENTAL DEMANDS

• Must be able to move files weighing up to twenty-five (25) pounds
• Must be able to remain in a stationary position 95% of the time
• Must be able to move around the office to access file cabinets, office machinery, deliver files, attend meetings, greet visitors, etc.
• Ability to operate under stressful situations including effectively and efficiently managing multiple priorities

WORKING CONDITIONS

Work is normally performed in a climate-controlled, shared office environment. Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc.).

Position Type:

Full-time

Salary:

$25 to $30 Per Hour