Accounts Payable Coordinator

Job DescriptionJob DescriptionWe are looking for an Accounts Payable Coordinator to join a healthcare organization in Federal Way, Washington on a contract basis with the potential for a permanent role. This position supports day-to-day payables operations by ensuring vendor records and invoice verification activities are handled accurately and efficiently. The role also works closely with suppliers, internal stakeholders, and offshore support partners to maintain responsive service and reduce financial risk. Success in this position requires sound accounting knowledge, strong attention to detail, and a proactive approach to resolving discrepancies.

Responsibilities:

• Oversee the invoice verification workflow to help ensure vendor payments and related records are processed correctly and on time.
• Review supplier documentation carefully, confirming that vendor information is complete, valid, and aligned with internal standards.
• Identify inconsistencies, unusual activity, or missing details that could create payment errors or increase the risk of fraud.
• Serve as a primary point of contact for vendor questions and internal inquiries, delivering accurate and timely accounting support.
• Create, maintain, and update supplier profiles in company systems to keep records accurate and current.
• Coordinate with offshore team members to support daily operations, share updates, and maintain effective communication across teams.
• Participate in project and process meetings, documenting key decisions and communicating important changes that affect accounts payable work.
• Apply knowledge of 1099 and W-9 documentation to support compliance and efficient vendor setup and payment processing.
• Share operational knowledge and recommend improvements that strengthen workflows and help the department run more effectively.
• Working knowledge of general accounting principles, with experience supporting accounts payable activities.
• Familiarity with 1099 processing and W-9 documentation is preferred.
• Strong verbal and written communication skills, with the ability to interact effectively with vendors and internal teams.
• Demonstrated customer service skills in a finance, accounting, or administrative environment.
• High level of accuracy and close attention to detail when reviewing invoices, records, and vendor data.
• Ability to recognize discrepancies, escalate concerns appropriately, and support risk reduction efforts.
• Experience collaborating with remote or offshore teams in a structured work setting.
• Initiative to identify process gaps and suggest practical improvements.