Accounts Payable and Receivable Coordinator (Multi-location)

We are hiring an Accounts Payable & Receivable Coordinator is responsible for managing vendor invoices, payments, and receivables for multiple business locations. This role ensures accurate processing of accounts payable and receivable transactions, timely vendor payments, proper allocation by location, and maintenance of organized financial records. The position requires strong attention to detail, organization, and the ability to manage multiple priorities across locations. Accounts Payable (AP) Receive, review, and process vendor invoices for multiple locations Verify invoices for accuracy, proper approvals, correct coding, and location allocation Match invoices to purchase orders, contracts, or receiving documents when applicable Enter invoices into accounting system and ensure timely payment per vendor terms Prepare and process check runs, ACH, and other electronic payments Reconcile vendor statements and resolve discrepancies or billing issues Maintain vendor files, W-9s, and payment records Accounts Receivable (AR) Generate and issue customer invoices by location Apply customer payments accurately to accounts and locations Monitor accounts receivable aging and follow up on past-due balances Resolve payment discrepancies and customer billing inquiries Assist with collections as needed in a professional manner Multi-Location & Reporting Ensure expenses and revenues are properly assigned to the correct location Communicate with location managers regarding invoice approvals and discrepancies Prepare monthly AP/AR reports by location Assist with month-end close activities related to AP and AR Support audits and provide documentation when requested Administrative & Compliance Maintain organized digital and physical filing systems Ensure compliance with company policies and accounting procedures Assist with process improvements and workflow efficiencies Perform other accounting or administrative duties as assigned Qualifications 2+ years of experience in Accounts Payable and Accounts Receivable Experience handling multi-location accounting preferred Strong attention to detail and accuracy Proficient in accounting software and Microsoft Excel Ability to prioritize tasks and meet deadlines Strong communication and problem-solving skills Preferred Skills Experience with high-volume invoice processing Knowledge of GAAP basics Familiarity with vendor management and payment platforms Experience working with audits or external accountants.

Pay:

$21.00 - $29.38 per hour

Benefits:

401(k) matching Health insurance Paid time off

Experience:

Accounts payable/ receivables : 1 year (Required)

Work Location:

In person