Accounts Receivable Billing Specialist

At JH Kelly , we're seeking a positive, detail-oriented, and results-driven Accounts Receivable Billing Specialist to join our Accounting team and support our high-volume operations. If you thrive in a fast-paced environment, take pride in accuracy and efficiency, enjoy building strong relationships while resolving discrepancies, and understand accounting principles, this is your opportunity to contribute to a legacy construction leader. This role is based in Longview, WA . About Us Celebrating over a century of excellence, JH Kelly is a fourth-generation, family-owned construction powerhouse known for tackling complex commercial and heavy industrial projects. With offices in Vancouver, Longview, Seattle, Bellingham, WA, and Milwaukie, OR, we're an industry leader fueled by an award-winning team committed to safety, quality, and a dynamic, tight-knit culture. Learn more about our story at www.jhkelly.com

Pay Range:

$23-$35 per hour (DOE), FLSA non-exempt (overtime eligible). Benefits Package Comprehensive Medical/Vision/Rx -

Dental/Ortho Coverage:

JH Kelly pays 87.5% of total premiums.

Paid Vacation and Holidays:

Generous PTO model to support work-life balance. 401

K:

50% company match on the first 6% of employee contributions.

Life Insurance, AD&D, STD & LTD:

Paid 100% by JH Kelly.

Annual Performance Bonuses:

Opportunity for additional compensation based on performance.

Profit Sharing:

Participate in JH Kelly's profit-sharing program. Averaging 9% of total compensation for the past 10 years. Here's a deeper dive into your responsibilities: Accounts Receivable & Financial Processing Execute full-cycle A/R for a large construction company. Create all customer invoices/billings timely and accurately for construction jobs (time & material jobs and lump sum jobs). Review the accounts receivable aging reports and contact customers to request payment for past due invoices. Accurately apply sales tax rules. Release retainage when necessary. Process lien waivers when required. Vendor & Internal Customer Support Address and respond promptly to the customer service needs and inquiries of internal and external business partners. Work with customers to resolve discrepancies. Enter information into customer portals / electronic systems and prepare reports when necessary. Assist with the setup and required paperwork for new customers. Maintain and update customer files, including name or address changes, mergers, or mailing attentions. Support the A/R team members on projects, vacation coverage, and other task assignments. Job Costing & Closing Support Verify the accuracy of new jobs that have been set up. Review contracts for billing requirements, prevailing wage information, contract value, location, etc. Prepare and maintain time & materials labor billing rates. Complete reporting requirements for prevailing wage jobs. Verify change order documentation. Cleanup cost reports as needed. Perform job closing duties. Administrative & Improvement Accurately maintain and update documents and files as required. Identify opportunities and recommend solutions for continuous process improvements. Assist with internal and external audits as needed. Participate in the company's Kelly Improvement Projects as requested. Assist in establishing, updating, documenting, and executing policies and procedures. Adhere to all company policies, procedures, and standards. Perform additional tasks as requested.

What You Bring Experience:

Minimum 3+ years of full-cycle accounts receivable experience; high-volume environment required; construction industry experience (especially job costing accounting) strongly preferred.

Education:

High school diploma or GED required; two-year accounting degree preferred.

Required Skills:

Ability to work independently and within a team in a very fast-paced and high-volume environment with emphasis on accuracy, attention to detail, and timeliness. 10-key and keyboarding by touch with high accuracy with numbers. Excellent verbal and written communication and interpersonal skills, with the ability to interact professionally with employees and vendors at all levels of the organization. Exceptional organizational and time management skills, with the ability to manage multiple tasks, prioritize effectively, and demonstrate self-motivation. Focus on a collaborative and teamwork-driven environment. Analytical skills for expense reporting and special projects. Ability to demonstrate a high degree of tact and diplomacy in dealing with others. Working knowledge of accounting principles, accounting theory, current accounting issues, and accounting systems. Proactive problem solver with strong analytical and troubleshooting abilities. Strong work ethic, self-starter, and ability to prioritize and meet time-sensitive deadlines. Ability to perform a very high volume of tasks with meticulous attention to detail and high accuracy. High aptitude for learning new skills, programs, and processes. High achiever who excels in a fast-paced, high-intensity environment.

Additional Skills:

Proficient in Microsoft Office Suite (Word, Excel, Outlook) - above-average skills required. Experience with Viewpoint Vista software is a plus. Physical Requirements This role is primarily office-based, requiring extended periods of sitting, repetitive tasks such as typing and data entry, phone communication, and occasional lifting of light materials (up to 20 pounds). Good vision and hearing are essential for reviewing documents and interacting with team members. Reasonable accommodations are available for individuals with disabilities. Accounts Receivable Billing Specialist 3.9 3.9 out of 5 stars 821 3rd Avenue, Longview, WA 98632 $23 - $35 an hour JH Kelly 21 reviews $23 - $35 an hour At JH Kelly , we're seeking a positive, detail-oriented, and results-driven Accounts Receivable Billing Specialist to join our Accounting team and support our high-volume operations. If you thrive in a fast-paced environment, take pride in accuracy and efficiency, enjoy building strong relationships while resolving discrepancies, and understand accounting principles, this is your opportunity to contribute to a legacy construction leader. This role is based in Longview, WA . About Us Celebrating over a century of excellence, JH Kelly is a fourth-generation, family-owned construction powerhouse known for tackling complex commercial and heavy industrial projects. With offices in Vancouver, Longview, Seattle, Bellingham, WA, and Milwaukie, OR, we're an industry leader fueled by an award-winning team committed to safety, quality, and a dynamic, tight-knit culture. Learn more about our story at www.jhkelly.com

Pay Range:

$23-$35 per hour (DOE), FLSA non-exempt (overtime eligible). Benefits Package Comprehensive Medical/Vision/Rx -

Dental/Ortho Coverage:

JH Kelly pays 87.5% of total premiums.

Paid Vacation and Holidays:

Generous PTO model to support work-life balance. 401

K:

50% company match on the first 6% of employee contributions.

Life Insurance, AD&D, STD & LTD:

Paid 100% by JH Kelly.

Annual Performance Bonuses:

Opportunity for additional compensation based on performance.

Profit Sharing:

Participate in JH Kelly's profit-sharing program. Averaging 9% of total compensation for the past 10 years. Here's a deeper dive into your responsibilities: Accounts Receivable & Financial Processing Execute full-cycle A/R for a large construction company. Create all customer invoices/billings timely and accurately for construction jobs (time & material jobs and lump sum jobs). Review the accounts receivable aging reports and contact customers to request payment for past due invoices. Accurately apply sales tax rules. Release retainage when necessary. Process lien waivers when required. Vendor & Internal Customer Support Address and respond promptly to the customer service needs and inquiries of internal and external business partners. Work with customers to resolve discrepancies. Enter information into customer portals / electronic systems and prepare reports when necessary. Assist with the setup and required paperwork for new customers. Maintain and update customer files, including name or address changes, mergers, or mailing attentions. Support the A/R team members on projects, vacation coverage, and other task assignments. Job Costing & Closing Support Verify the accuracy of new jobs that have been set up. Review contracts for billing requirements, prevailing wage information, contract value, location, etc. Prepare and maintain time & materials labor billing rates. Complete reporting requirements for prevailing wage jobs. Verify change order documentation. Cleanup cost reports as needed. Perform job closing duties. Administrative & Improvement Accurately maintain and update documents and files as required. Identify opportunities and recommend solutions for continuous process improvements. Assist with internal and external audits as needed. Participate in the company's Kelly Improvement Projects as requested. Assist in establishing, updating, documenting, and executing policies and procedures. Adhere to all company policies, procedures, and standards. Perform additional tasks as requested.

What You Bring Experience:

Minimum 3+ years of full-cycle accounts receivable experience; high-volume environment required; construction industry experience (especially job costing accounting) strongly preferred.

Education:

High school diploma or GED required; two-year accounting degree preferred.

Required Skills:

Ability to work independently and within a team in a very fast-paced and high-volume environment with emphasis on accuracy, attention to detail, and timeliness. 10-key and keyboarding by touch with high accuracy with numbers. Excellent verbal and written communication and interpersonal skills, with the ability to interact professionally with employees and vendors at all levels of the organization. Exceptional organizational and time management skills, with the ability to manage multiple tasks, prioritize effectively, and demonstrate self-motivation. Focus on a collaborative and teamwork-driven environment. Analytical skills for expense reporting and special projects. Ability to demonstrate a high degree of tact and diplomacy in dealing with others. Working knowledge of accounting principles, accounting theory, current accounting issues, and accounting systems. Proactive problem solver with strong analytical and troubleshooting abilities. Strong work ethic, self-starter, and ability to prioritize and meet time-sensitive deadlines. Ability to perform a very high volume of tasks with meticulous attention to detail and high accuracy. High aptitude for learning new skills, programs, and processes. High achiever who excels in a fast-paced, high-intensity environment.

Additional Skills:

Proficient in Microsoft Office Suite (Word, Excel, Outlook) - above-average skills required. Experience with Viewpoint Vista software is a plus. Physical Requirements This role is primarily office-based, requiring extended periods of sitting, repetitive tasks such as typing and data entry, phone communication, and occasional lifting of light materials (up to 20 pounds). Good vision and hearing are essential for reviewing documents and interacting with team members. Reasonable accommodations are available for individuals with disabilities.