Accounts Receivable Specialist

Description We are looking for an Accounts Receivable Specialist to join the team in Olympia, Washington on a Contract basis. This position supports day-to-day receivables and billing operations while helping maintain accurate financial records across the association and related entities. The role is ideal for someone who is highly organized, comfortable handling detailed transactions, and confident working in a compliance-focused environment.

Responsibilities:

• Prepare and issue invoices for the association and affiliated organizations, ensuring charges are accurate and sent on schedule.
• Apply incoming payments, record cash activity, and verify that transactions are posted completely and correctly.
• Reconcile customer accounts and intercompany balances, investigate variances, and resolve billing or payment issues in a timely manner.
• Maintain clear, well-organized financial records and supporting documentation for receivables, collections, and cash applications.
• Assist with month-end close activities, including reviewing aging reports and supporting account analysis.
• Follow established accounting procedures, internal controls, and documentation requirements to support compliance and audit readiness.
• Provide support during external audits and internal financial reviews by gathering records and responding to documentation requests.
• Coordinate the administrative needs of two volunteer committees by tracking participation, organizing quarterly virtual meetings, and preparing agendas and meeting notes.
• Monitor, document, and report Political Action Committee contributions in accordance with applicable Washington State and City of Seattle campaign finance rules. Requirements
• At least 2 years of experience in accounts receivable, billing, or a related accounting function.
• Hands-on proficiency with accounting software, spreadsheets, and standard office applications.
• Working knowledge of accounts receivable processes, cash applications, billing functions, and month-end close support.
• Experience performing account reconciliations, reviewing aging reports, and handling intercompany transactions.
• Strong attention to detail with the ability to manage multiple priorities and maintain accurate records.
• Effective written and verbal communication skills for working with internal teams, volunteers, and external contacts.
• Ability to handle confidential financial information with discretion and professionalism.

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