Accounts Payable Specialist

About Letterhead Press LLC (LPI): LPI is a leader in the packaging industry, based in New Berlin, WI. We specialize in innovative packaging solutions that meet the evolving needs of businesses across various industries. At LPI, we are committed to delivering high-quality, sustainable packaging while fostering a collaborative and growth-oriented work environment. Our dedication to exceptional service, operational excellence, and innovative thinking allows us to continuously push the boundaries of what's possible in packaging. We are proud to be an integral part of our clients' success by offering them tailored solutions that optimize their operations.

Position Overview:

The Accounts Payable Specialist is responsible for full-cycle accounts payable for a mid-sized manufacturing company in New Berlin, WI. This role supports operations by ensuring accurate and timely processing of vendor invoices, including raw materials, production supplies, freight, and overhead expenses. The ideal candidate is meticulous, organized, and comfortable working in a fast-paced manufacturing environment.

Key Responsibilities:

Accounts Payable Processing Process high-volume vendor invoices, including raw materials, parts, freight, and manufacturing supplies Perform 3-way matching of purchase orders, receiving documents, and invoices Code invoices to appropriate general ledger accounts and cost centers Verify proper approvals and ensure compliance with company purchasing policies Enter invoices into ERP/accounting system and maintain supporting documentation Manufacturing & Operations Support Work closely with purchasing, receiving, and production teams to resolve discrepancies Research and resolve pricing differences, quantity variances, and receiving issues Process invoices for contract manufacturers, subcontractors, and outside services Track and process capital equipment and maintenance-related invoices Support inventory-related invoice processing and cost accuracy Provide invoices and supporting documentation for internal and external auditing purposes Vendor Management Maintain vendor master files and W-9 documentation Respond to vendor inquiries and resolve payment issues Reconcile vendor statements and research outstanding balances Maintain strong relationships with key manufacturing and supply vendors Month-End & Reporting Assist with month-end close activities including accruals and reconciliations Prepare AP aging reports and support financial reporting Assist with annual audit and provide requested documentation Compliance & Process Improvement Ensure compliance with company policies and internal controls Assist with 1099 processing and reporting Identify opportunities to streamline AP and purchasing workflows Support ERP improvements and automation initiatives

Qualifications:

Required 2+ years of accounts payable experience, preferably in manufacturing Experience with purchase orders and 3-way matching Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and accounting software (MS Dynamics Great Plains preferred) or the ability to learn Effective communication and critical thinking skills Preferred Manufacturing or industrial company experience Experience with ERP systems Experience working with purchasing and inventory systems Knowledge of 1099 reporting and accruals Ability to identify opportunities for process improvements Key Competencies Meticulous and accurate Ability to manage high-volume invoice processing Effective communication across departments Problem-solving and analytical skills Ability to prioritize and meet deadlines Work Environment Collaborative environment working closely with accounting, purchasing, and operations Fast-paced manufacturing environment Occasional overtime during month-end and year-end close

Benefits:

Medical (HSA, HRA, FSA dependent & Healthcare) Dental Vision Life/AD & D Supplemental Life & AD & D Critical Illness Insurance Accident Insurance Employee Assistance Program Employer Paid Short & Long Term Disability Paid Vacation Paid Sick Days Paid Holidays 401(k) 50% on the first 6% of pay

Pay:

$25.00 - $30.00 per hour

Work Location:

In person