Back Finance and Budget Officer

Org. Setting and ReportingThis position is located in the Programme Planning and Budget Division (PPBD), Office of Programme Planning, Finance and Budget (OPPFB) in the Department of Management Strategy Policy and Compliance (DMSPC). The Finance and Budget Officer reports to the Chief of the Service and to the Director of

PPBD. PPBD

is committed to ensuring the highest standards in the preparation and presentation of programme budgets of the United Nations. These budgets are formulated in line with the agreed results-based budgeting methodology. ResponsibilitiesWithin delegated authority, the Finance and Budget Officer will be responsible for the following duties: Programme plan:

• Reviews, analyses and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies.
• Provides substantive support to relevant intergovernmental and expert bodies in their review of the programme plan and its revisions; assists in securing approval from the General Assembly.
• Supports Departments and internal clients in the translation of legislative mandates are accurately translated into programme budgets.

Budget preparation:

• Supports the preparation of budget guidance to be used by Departments/offices in their budget formulation.
• Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from Departments/offices;
• Reviews, analyses and provides input into finalization of statements of programme budget implications in light of additional mandates.
• Provides substantive support to relevant intergovernmental, oversight and expert bodies in their budget review; assists in securing approval from the General Assembly.
• Calculates standard costs to be utilized in the formulation of budget proposals
• Updates budget proposals taking into account changes in recosting parameters such as rates of exchange and inflation Budget administration:
• Issues allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors budget implementation and determines/recommends reallocation of funds when necessary.
• Monitors and forecasts expenditures to ensure that they remain within authorized levels.
• Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Provides substantive support to intergovernmental and legislative bodies.

General:

• Provides advice and guidance, including training to staff on budgetary and financial policies and procedures, including results based-budgeting, standard costs and recosting.
• Provides inputs to reports and correspondence for intergovernmental bodies and for management on budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
• Researches and analyses budgetary policies and procedures and recommends changes, as necessary.
• Reviews and analyses data from financial and budget information systems with a view to ensuring its integrity.
• Supports the review of budgetary practices and processes with a view to streamlining such practices and processes, including through automation.
• Explores opportunities for the enhancement of information systems related to budgeting and proposes and tests improvements, when applicable.
• Supports the preparation and presentation of summarized information to senior managers and inter-governmental and expert bodies in an attractive and accessible manner.
• Provides support with respect to representation of Secretary-General in meetings of inter-governmental and expert bodies.
• Represents the unit in inter and intra-departmental meetings.
• Performs other related duties, as assigned.

CompetenciesProfessionalism:

Knowledge of financial principles and practices. Ability to apply financial rules, regulations and procedures. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations that are supported by facts. Demonstrated professional competence in budgetary and financial planning, monitoring of budget execution and reporting of budgetary and financial information. Financial and mathematical skills that facilitate the review and analysis of data. Ability to validate data and its sources, and to review, summarize and present information in a simple, accessible and attractive manner. Ability of reconcile differences and instances of non-compliance in budgetary and financial data, and propose adequate corrective actions. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. EducationAdvanced university degree (Master's degree or equivalent) in business administration, public administration, finance, economics, statistics, data science, information technology, political science or related field is required. A first-level university degree (Bachelor's degree or equivalent) combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of five years of progressively responsible experience in finance, budget, business, public administration, statistics, information systems or related area is required. Two years of experience using data to inform decisions and strategies, including summarizing and presenting insights from large data sets in a clear, accessible, and visually effective manner, is required. Experience with financial systems or with finance modules of enterprise resource planning (ERP) systems such as Oracle, SAP or PeopleSoft or similar software is required. Two years or more of experience in with self-service analytics and data visualization applications or business intelligence tools is required. Experience in the design, development and enhancement of a financial or budgetary model or information systems is desirable. Experience in providing direct support on budgetary issues to intergovernmental bodies is desirable. Experience in results-based budgeting in a large international organization is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). 📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐 ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!