APD Policy Coordinator

APD Policy Coordinator State of Massachusetts

• Exec Office Of Health and Human Services
• 3.8 Boston, MA Job Details Full-time $78,834.86
• $115,284.

78 a year 1 hour ago Qualifications Record keeping Report writing Management Customer service Writing skills Collaborating with government agencies Supervising experience Quality control Productivity software Excel data analysis Full Job Description The Office of Federal Finance and Revenue (OFFR), under the Executive Office of Health and Human Services (EOHHS), is actively searching for an OFFR Advance Planning Document (APD) Policy Coordinator. To be successful in this position, the ideal candidate thrives in a fast-paced work environment and is capable of juggling competing priorities while ensuring the laws, rules, regulations, and procedures regarding federal revenue programs are followed. As the

OFFR APD

Policy Coordinator, you will assist with federal policy, guidance, and interpretation pertaining to developing and maintaining new revenue proposals across EOHHS. Additionally, you will assist with developing and coordinating the Medicaid Enterprise Systems (MES) Advance Planning Document (APD) process for MassHealth-related IT projects. Additional projects include Centers for Medicare and Medicaid Services (CMS) correspondence and documentation and assisting with APDs to EOHHS Agency Project Managers. Duties and Responsibilities (these duties are a general summary and not all-inclusive): Review the costs of IT projects to determine if they are eligible for enhanced Federal Financial Participation (FFP) reimbursement from the Centers for Medicare & Medicaid Services (CMS). Coordinate services for developing APDs for MassHealth IT projects and submittal to CMS that will generate up to 90% in reimbursement from CMS and help document and maintain APD processes and procedural steps for ongoing reference. Provide assistance and support with the organization of APD project documents and support OFFR with oversight and tracking for APD processes, procedures, functions, and initiatives. Research and analyze new and/or existing Federal and State policy regulations and guidelines pertaining to the Medicaid Enterprise System (MES) and provide summaries, memos and other correspondence in a clear and concise manner. Query databases and use pivot tables for data analysis to support revenue claiming guidance and develop concise and easy-to-understand reports. Liaise with various private, local, state, and federal agencies and others to exchange information and/or to resolve problems Coordinate and submit reports to CMS on a monthly basis, assist with financial reconciliation of APD budgets, and track APDs including: evaluating the financial section of new/amended APDs and Status reports and reconciling CMS approval amounts on the MES Medicaid Detailed Budget Table (MDBT) spreadsheet. Perform related duties such as attending meetings, maintaining records, and preparing reports. Work with the OFFR Director of Policy to complete special projects and reports as required and other duties as assigned

Required Qualifications:

Aptitude to work accurately and precisely with numbers, to follow quality control procedures, and to maintain accurate records. Capable of working under pressure on multiple projects to meet unanticipated demand while keeping composure and a positive attitude Demonstrated experience developing and maintaining multiple complex relationships between agencies, units, vendors, and public stakeholders while ensuring a superb customer service attitude Proficiency with computer software applications, including Excel, Word, Access, and the Internet, to perform job duties. Skilled in the methods used to prepare charts, graphs, and tables. Demonstrated experience with general report writing. Competence to understand, explain, and apply the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities. Proficient in analyzing and determining the applicability of data, drawing conclusions, and making appropriate recommendations. Demonstrated experience in writing concisely, expressing thoughts clearly, and in a logical sequence. Excellent interpersonal skills and ability to establish rapport with others. Capacity to adjust to varying or changing situations to meet emergency or changing program requirements. Ability to exercise discretion in handling confidential information.

Preferred Qualifications:

Knowledge of the principles and practices of federal financial reimbursement Ability to analyze, understand, and explain the laws, rules, regulations, policies, and procedures that apply to federal revenue programs. About the

Executive Office of Health and Human Services:

The Executive Office of Health and Human Services (EOHHS) oversees expenditures of over $22 billion annually. As the largest secretariat, has approximately 24,000 employees and services almost 2 million people, one in three residents of the Commonwealth. The mission of EOHHS is to provide effective leadership and management in the development and provision of health and human services that promote health and safety, independence, and quality of life for individuals and families, and communities throughout the Commonwealth of Massachusetts. To learn more about EOHHS, please visit: https://www.mass.gov/orgs/executive-office-of-health-and-human-services

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori. Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests For questions about this requisition, please contact Employment and Staffing Customer Service at 1-800-510-4122, option 4. Questions or issues regarding access/login credentials to MassCareers, please contact the Mass HR ESC at 617-979-8500. Qualifications First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS

Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.

• II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.
• III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.
• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE:

No substitutions will be permitted for the required (B) experience. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title :

Program Coordinator III Primary Location :

United States-Massachusetts-Boston-1

Ashburton Place Job :

Administrative Services Agency :

Exec Office Of Health and Human Services Schedule :

Full-time Shift :

Day Job Posting :

May 6, 2026, 8:19:31

AM Number of Openings :

1

Salary :

78,834.86

• 115,284.

78 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer /

ADA Coordinator :

Kendy Derival /

• 6173488456

Bargaining Unit :

06-NAGE

• Professional Admin.

Confidential :

No Potentially Eligible for a

Hybrid Work Schedule :

Yes