Assistant Chief School Financial Officer 4.5 4.5 out of 5 stars Talladega, AL $83,182 - $105,100 a year Alabama State Department of Education 12 reviews $83,182 - $105,100 a year
TALLADEGA COUNTY SCHOOLS P O BOX 887 TALLADEGA, AL 35160 POSITION GUIDE JOB TITLE
Assistant Chief School Financial Officer
REPORTS TO
Chief School Financial Officer
QUALIFICATIONS
- Four-year college degree, MBA preferred
- Payroll experience preferred
- Expertise in computers and related software programs
- Management/organizational skills
- Preference given to current employees
JOB GOAL
To contribute to the efficient operation of the business office and the entire education process throughout the school district.
PERFORMANCE RESPONSIBILITIES
1. Provides daily support for the Chief School Financial Officer (CSFO) in the management of the annual budget, payroll, local school accounting, investments, and purchasing. 2. Develop, coordinate, and manage the district's consolidated annual budget process, including monitoring budget performance and analyzing variances. 3. Prepares annual indirect cost proposal and general purpose financial statements. 4. Assists with journal entries and ensures all transactions are timely and accurately recorded for the preparation of financial statements. 5. Assists with the receipt and disbursement of funds and the coordination of monthly reconciliation of Central Office bank accounts according to approved policies and procedures. 6. Provides oversight of all financial data for local schools and consults with local school staff to ensure procedures are followed and that transactions are interfaced accurately into the general ledger accounting system. 7. Utilize computer software Next Gen and other software applications required to improve efficiency. 8. Assist with maintaining an adequate system of internal controls, including property and inventory accounting. 9. Assist with maintaining sound protocols and procedures for cash management. 10. Coordinates financial and procedural workshops for system-wide personnel. 11. Prepare and respond to inquiries and concerns from outside agencies in a timely manner. 12. Assist with compiling information for the Office of Public Examiners. 13. Coordinate quarterly meetings with central office secretaries to ensure all transactions are timely and accurately recorded for the preparation of the monthly and annual financial statements. 14. Plan, organize, and conduct internal audits across all district departments and local schools to evaluate the effectiveness of financial and operational controls. 15. Plan and conduct an investigation into suspected financial misconduct and document the results. 16. Evaluate internal controls to ensure efficiency, reliability, and compliance with federal, state, and local regulations. 17. Audit accounting records, budget practices, payroll operations, procurement activities, and cash management processes. 18. Analyze audit findings, identify areas of risk, and make recommendations for improved financial practices and internal controls. 19. Develop, document, and maintain standard operating procedures and AASBO best practices for finance-related processes, ensuring they are aligned with state and federal regulations. 20. Implement practices to safeguard organizational assets and resources from fraud, theft, and other risks 21. Perform monitoring or detection measures, such as transaction monitoring and data analysis, designed to identify red flags indicative of fraud schemes or other suspicious activity 22. Participate in speaking engagements on content related to fraud 23. Design, implement, or make recommendations to improve internal controls designed to combat fraud, waste, and abuse 24. Prepare clear, concise audit reports summarizing findings, risks, and recommendations. 25. Personally notify, in writing, each Board member and the Superintendent of any financial transaction of the local Board of Education, which the CSFO deems to be non-routine, unusual, without legal authorization, or not in compliance with the fiscal management policies of the Board; the notification shall be recorded in the minutes of the Board. 26. Maintain and submit reports, records, and correspondence in a timely and accurate manner. 27. Utilize effective organizational and communication skills daily in all job responsibilities. 28. Perform other duties assigned by the Chief School Financial Officer and/or Superintendent.
EVALUATION
Performance will be evaluated in accordance with the provisions of the Board's policy for evaluation.
TERMS OF EMPLOYMENT
Twelve months. Salary to be established by the board.
