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Pharmacy Administrative Manager
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Konfeti Pharmacy
Hicksville, NY (In Person)
$52,000 Salary, Full-Time
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Job Description
Position Overview We are seeking a highly organized, detail-oriented, and proactive Pharmacy Operations & Administration Manager to support the administrative and operational functions of our growing pharmacy organization. This role will assist with internal compliance processes, documentation management, HR coordination, operational audits, and backend office support to help maintain efficiency, organization, and regulatory readiness across the company. The ideal candidate is dependable, professional, organized, and comfortable working in a fast-paced healthcare/pharmacy environment. Key Responsibilities Compliance & Operational Support Assist with internal pharmacy compliance processes and documentation Help maintain pharmacy records, logs, policies, and operational files Conduct internal audits and quality checks to ensure company standards are maintained Track compliance deadlines, required documents, and employee records Organize and maintain SOPs, compliance binders, and operational documentation Assist with HIPAA training tracking and compliance-related administrative tasks Support preparation for inspections, audits, and accreditation reviews Monitor internal workflows and identify organizational improvements Administrative & Backend Operations Complete and organize operational paperwork and internal forms Assist management with day-to-day backend administrative tasks Maintain accurate digital and physical filing systems Coordinate internal communication and follow-up on outstanding items Assist with scheduling coordination and staff documentation Help organize reports, spreadsheets, and operational trackers Support inventory of office and operational supplies when needed HR & Employee Support Assist with onboarding paperwork and employee file management Help maintain employee records and compliance documentation Track training completion, certifications, and required renewals Assist with shift scheduling coordination and PTO tracking Support employee communication and internal administrative processes Help ensure HR documentation is complete and organized Qualifications Strong organizational and multitasking skills Excellent attention to detail Professional communication skills Ability to maintain confidentiality and handle sensitive information Comfortable working with documents, spreadsheets, and operational systems Ability to work independently and problem solve Experience in healthcare, pharmacy, medical office, HR, or compliance preferred Required Experience Pharmacy, medical office, or healthcare administration Familiarity with HIPAA and healthcare documentation Experience with administrative operations or HR support Knowledge of internal auditing or quality assurance processes is a plus Skills Microsoft Office / Google Workspace Organization & time management Documentation management Administrative coordination Professional communication Attention to detail Ideal Candidate This position is ideal for someone who enjoys organization, structure, operations, and helping maintain high standards behind the scenes. The role plays an important part in supporting compliance, efficiency, and overall pharmacy operations.