Real Estate Transaction Manager

Real Estate Transaction Manager R.O.I. Properties Phoenix, AZ Job Details Full-time $45,000 - $65,000 a year 18 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Microsoft Outlook Windows Client database systems

Full Job Description Job Title:

Residential Transaction Manager Position Type:

Full-Time, In-Office—Monday through

Friday Starting Salary:

$45,000-65,000, depending on experience About R.O.I.

Properties:

R.O.I. Properties is an award-winning, team-oriented, Phoenix-based, full-service Residential and Commercial Real Estate Brokerage firm. Since its formation in 2003, R.O.I. has been involved in the acquisition, lease, and sale of over 6,500 properties. We are seeking an organized team player who can operate with ease in a fast-paced environment, work independently and collaboratively, and be efficient, creative, and conscientious. This individual must be an excellent communicator (written and verbal), resourceful, detail-oriented, and motivated to empower others to achieve their best—while having fun. We are seeking an organized, proactive, and detail-oriented team player who thrives in a fast-paced environment while balancing independent work and collaboration. The ideal candidate is an excellent communicator (written and verbal), highly resourceful, and capable of managing multiple priorities with efficiency and accuracy. This role requires someone who enjoys problem-solving, empowering others, and keeping transactions running smoothly.

Duties and Responsibilities:

Provide internal support to the R.O.I. Team, including Asset Managers, IC Members, and clients; Manage transaction administration from initiation through closing, including opening escrows and proactively tracking all transaction milestones, deadlines, and required actions; Coordinate with agents, escrow, title, lenders, clients, and third-party vendors to ensure smooth and timely closings; Review and analyze contracts, leases, loan documents, title reports, and related closing documentation; identify and flag potential issues; Draft offers, counteroffers, and other contract documentation on behalf of Asset Managers; Track and manage key transaction components, including earnest money deposits, inspection deadlines, loan status updates, and compliance requirements; Organize, maintain, and audit transaction files and records across platforms to ensure accuracy, accessibility, and compliance; Manage and update databases and CRM systems (including APTO/Rethink), improving workflows and ensuring data integrity; Maintain internal and external listing communications, including status reports, activity tracking, and audit functions; Prepare MLS listings and ensure all property details, disclosures, and supporting documents are complete and accurate; Support listing presentations and marketing efforts, including coordination and scheduling of marketing materials and activities; Coordinate property intakes, inspections, utilities, insurance, maintenance, and service requests with vendors and stakeholders; Create and implement systems, templates, and SOPs to support transaction processes and IC Agent operations; Monitor calendars and notify relevant parties of upcoming deadlines and key dates; Prepare weekly escrow/client update reports and compile data on transaction progress; Manage email inboxes, including responding to communications, maintaining subscriptions, and ensuring timely payments and accurate account information; Maintain compliance tracking, including for court-appointed transactions, ensuring all legal requirements and deadlines are met; Identify opportunities to improve processes, reduce risk exposure, and enhance operational efficiency; Oversee inventory and logistics related to listings (e.g., signage, lockboxes); Participate in team meetings and report on transaction progress and audit findings; Assist with closing preparation, final transaction review, and post-closing file organization; Perform other duties and responsibilities as needed.

Qualifications & Skills:

2+ years of experience in real estate transaction coordination, administrative support, or a related field. Familiarity with transaction management systems, specifically SkySlope and CRM platforms. Proficiency in Microsoft Outlook and Windows Operating Systems, with strong general computer skills. Experience handling transaction paperwork, disclosures, and compliance documentation. Highly organized, detail-oriented, and capable of managing multiple deadlines simultaneously. Excellent written and verbal communication skills, with the ability to interact professionally with agents, clients, and vendors. Strong problem-solving skills and ability to proactively track transactions to ensure smooth closings. Real estate license preferred but not required. Ability to work both independently and collaboratively in a fast-paced environment.

Benefits:

Health, Dental & Vision Insurance PTO:

Sick, Vacation & Holiday Life Insurance Employer-Matched Simple IRA Program Fitness Incentive Agents Association Dues and ARMLS Subscription This is a fully in-office, 8AM-5PM, Monday-Friday position.

Job Type:

Full-time Pay:

$45,000.00 - $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Ability to

Commute:

Phoenix, AZ 85018 (Required)

Work Location:

In person