Operations Administrator (Front Office & Compliance Support)

Operations Administrator (Front Office & Compliance Support) Coffee House Industries - 3.7 Palmdale, CA Job Details Full-time $22 - $26 an hour 5 days ago Benefits Paid time off Qualifications Record keeping Fabrication Google Workspace Google Sheets Google Docs Tax reporting Phone communication Staff scheduling Greeting customers Filing Mid-level Administrative experience Organizational skills Order placement Purchasing Construction Clerical experience Safety records management Phone call management Production scheduling 2 years Manufacturing company experience Communication skills Time management Office experience Full Job Description Job Summary We are seeking a highly organized and dependable Operations Administrator to support daily operations in a fast-paced set design and fabrication environment. This role is the first point of contact for visitors and incoming calls while also supporting purchasing, scheduling, safety documentation (SDS), truck readiness paperwork, and project documentation for R D tax credit reporting. The ideal candidate is professional, detail-oriented, and comfortable balancing front office responsibilities with administrative support for operations and production teams. Key Responsibilities Answer and route phone calls; greet visitors and manage the front lobby area Create and distribute weekly schedules for shop/fabrication/field teams Order materials, supplies, and equipment; communicate with vendors and track orders Create and maintain SDS books and safety/compliance documentation Maintain required paperwork and equipment readiness for company trucks Collect and input project documentation for R D tax credit submissions Maintain organized filing systems and support operational reporting and documentation Qualifications 2+ years experience in office administration, operations support, or a similar role Strong organization and time management skills with attention to detail Professional communication and customer service skills Proficiency in Google Sheets and Google Docs Proficiency in Microsoft Word , Excel , and PowerPoint Comfortable managing email communication professionally and consistently Experience in fabrication, construction, production, or manufacturing environments is a plus Familiarity with purchasing, safety documentation, or fleet paperwork is a plus

Pay:

$22.00 - $26.00 per hour

Benefits:

Paid time off

Work Location:

In person