Compliance Coordinator

Position Summary The Compliance Coordinator supports regulatory and operational compliance efforts by assisting with test scheduling, processing and tracking test reports, supporting CERS (California Environmental Reporting System) reporting, and performing a variety of administrative and compliance-related tasks. This role ensures timely, accurate documentation and helps maintain adherence to applicable regulations, internal policies, and compliance standards. The Compliance Coordinator works closely with internal departments, vendors, technicians, and regulatory agencies to support compliance operations and maintain accurate records across multiple programs and jurisdictions.

Responsibilities and Duties:

Compliance Administration & Reporting Coordinate and schedule required compliance testing (e.g., environmental, safety, or regulatory testing) with internal teams and external vendors Track testing timelines and ensure deadlines are met Receive, review, process, and maintain test reports for accuracy and completeness Assist with CERS reporting, including data entry, updates, and submission support Monitor compliance calendars and notify stakeholders of upcoming requirements, expirations, or renewals Maintain organized records of compliance documentation in digital and/or physical filing systems Support audits and inspections by gathering, organizing, and providing requested documentation Identify discrepancies or missing information and follow up to resolve issues Assist with developing and improving compliance tracking systems, workflows, and procedures Coordination & Communication Communicate with regulatory agencies, vendors, technicians, and internal departments as needed Coordinate travel and hotel accommodations for compliance team members and technicians as required Support ongoing communication related to testing schedules, reporting deadlines, and compliance updates Inventory & Operational Support Maintain organization and tracking of compliance-related parts, supplies, and inventory Support day-to-day operational and administrative tasks related to compliance activities Perform other related duties, tasks, and responsibilities as assigned based on business and operational needs Education and Work Experience High school diploma or equivalent required; associate or bachelor's degree preferred in Environmental Science, Business, or related field 1-3 years of administrative or compliance-related experience preferred Familiarity with regulatory reporting systems such as CERS (California Environmental Reporting System) and Oregon DEQ (Department of Environmental Quality) preferred Experience working with databases, compliance software, or tracking systems is a plus Skill Set Strong organizational skills and attention to detail Ability to manage multiple tasks, deadlines, and priorities simultaneously Strong written and verbal communication skills Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook Problem-solving skills with strong follow-through and accountability Ability to work independently and collaboratively in a team environment Discretion and professionalism when handling sensitive or regulatory information Strong time management and prioritization abilities Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The majority of work is performed in a sedentary office environment, requiring prolonged sitting, frequent use of a computer, and standard office equipment Regularly required to communicate verbally and in writing with team members and leadership Occasional lifting of materials up to 25 lbs. during site visits or inspections Standard Monday-Friday schedule Benefits Summary H&S Energy Group offers a comprehensive benefits package designed to support the health, well-being, and financial security of our employees. Eligible full-time team members have access to a wide range of benefits, including: Medical, dental, and vision insurance Voluntary supplemental benefits 401(k) retirement plan with company match Paid time off (PTO) and paid holidays Employee discounts and company-sponsored programs Opportunities for training, development, and career growth