Compliance Coordinator

Position SummaryThe Compliance Coordinator supports regulatory and operational compliance efforts by assisting with test scheduling, processing and tracking test reports, supporting CERS (California Environmental Reporting System) reporting, and performing a variety of administrative and compliance-related tasks. This role ensures timely, accurate documentation and helps maintain adherence to applicable regulations, internal policies, and compliance standards.

The Compliance Coordinator works closely with internal departments, vendors, technicians, and regulatory agencies to support compliance operations and maintain accurate records across multiple programs and jurisdictions.

Responsibilities and Duties:

Compliance Administration & ReportingCoordinate and schedule required compliance testing (e.g., environmental, safety, or regulatory testing) with internal teams and external vendors Track testing timelines and ensure deadlines are met Receive, review, process, and maintain test reports for accuracy and completeness Assist with CERS reporting, including data entry, updates, and submission support Monitor compliance calendars and notify stakeholders of upcoming requirements, expirations, or renewals Maintain organized records of compliance documentation in digital and/or physical filing systems Support audits and inspections by gathering, organizing, and providing requested documentation Identify discrepancies or missing information and follow up to resolve issues Assist with developing and improving compliance tracking systems, workflows, and procedures Coordination & CommunicationCommunicate with regulatory agencies, vendors, technicians, and internal departments as needed Coordinate travel and hotel accommodations for compliance team members and technicians as required Support ongoing communication related to testing schedules, reporting deadlines, and compliance updates Inventory & Operational SupportMaintain organization and tracking of compliance-related parts, supplies, and inventory Support day-to-day operational and administrative tasks related to compliance activities Perform other related duties, tasks, and responsibilities as assigned based on business and operational needsEducation and Work ExperienceHigh school diploma or equivalent required; associate or bachelors degree preferred in Environmental Science, Business, or related field 13 years of administrative or compliance-related experience preferred Familiarity with regulatory reporting systems such as CERS (California Environmental Reporting System) and Oregon DEQ (Department of Environmental Quality) preferred Experience working with databases, compliance software, or tracking systems is a plusSkill SetStrong organizational skills and attention to detailAbility to manage multiple tasks, deadlines, and priorities simultaneouslyStrong written and verbal communication skillsProficiency with Microsoft Office Suite, including Excel, Word, and OutlookProblem-solving skills with strong follow-through and accountabilityAbility to work independently and collaboratively in a team environmentDiscretion and professionalism when handling sensitive or regulatory informationStrong time management and prioritization abilitiesPhysical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The majority of work is performed in a sedentary office environment, requiring prolonged sitting, frequent use of a computer, and standard office equipmentRegularly required to communicate verbally and in writing with team members and leadershipOccasional lifting of materials up to 25 lbs. during site visits or inspectionsStandard MondayFriday scheduleBenefits SummaryH&S Energy Group offers a comprehensive benefits package designed to support the health, well-being, and financial security of our employees. Eligible full-time team members have access to a wide range of benefits, including:

Medical, dental, and vision insuranceVoluntary supplemental benefits401(k) retirement plan with company matchPaid time off (PTO) and paid holidaysEmployee discounts and company-sponsored programsOpportunities for training, development, and career growth