Vendor Insurance Compliance Specialist/Administrative Assistant

Overview We are seeking a detail-oriented and organized Vendor Insurance Compliance Specialist / Administrative Assistant to join our team. This role is responsible for managing vendor insurance compliance requirements, maintaining accurate records, and providing administrative support to ensure smooth daily operations. The ideal candidate is proactive, highly organized, and comfortable communicating with vendors, insurance providers, and internal departments. Key Responsibilities Vendor Insurance Compliance Review and track vendor Certificates of Insurance (COIs) and related compliance documents Ensure vendors meet company insurance requirements and contractual obligations Maintain organized digital and physical compliance records Follow up with vendors regarding expired or missing insurance documentation Coordinate with insurance brokers, vendors, and internal teams to resolve compliance issues Monitor renewal dates and maintain compliance tracking systems Generate compliance reports and updates as needed Administrative Support Provide general administrative assistance to management and staff Answer phone, respond to emails, and handle correspondence professionally Assist with data entry, filing, and document preparation Support office organization and day-to-day operations Perform other administrative duties as assigned Qualifications Previous experience in administrative support, compliance, insurance verification, or related fields preferred Strong organizational and multitasking skills Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to work independently and meet deadlines High attention to detail and accuracy Experience with vendor management systems or compliance software is a plus Preferred Skills Knowledge of insurance certificates and compliance processes Experience working with contractors, vendors, or property management companies Strong customer service and follow-up skills Compensation & Benefits Paid time off and holidays Opportunities for growth and advancement

Schedule Full-time Monday-Friday Pay:

$16.00 - $20.00 per hour

Benefits:

Paid time off

Work Location:

In person