Pcard Specialist II

Organizational Summary:

Procurement & Payment Services is a university wide function led by the Assistant Vice President and has approximately 50 employees Procurement & Payment Services consists of Accounts Payable, Travel, Purchasing, PCard, and Central Receiving. Procurement & Payment Services supports the University of South Florida by providing strategic purchasing solutions and quality services that meet or exceeds the expectations of our procurement partners. All actions are performed in accordance with applicable Federal regulations, Florida State statutes, Board of Governors and USF policy and regulations.

Position Summary:

The PCard Specialist II position is responsible for ensuring compliance with university policies and procedures related to Procurement Card (PCard) transactions. Key Responsibilities include reviewing monthly PCard activity statements and charge receipts to verify accuracy and compliance, assisting and educating customers on PCard policies while maintaining documentation and spreadsheets generating reports on unreconciled transactions and missing statements, and supporting the PCard Manager with training new and existing employees on PCard auditing processes. Success in this role requires strong attention to detail, analytical skills, and effective communication abilities to support financial integrity and compliance across the organization. Proficiency in document management software and spreadsheet maintenance is essential for success in this role.

Minimum Qualifications:

Highschool diploma and 2-4 years of experience or equivalent combination of education and experience.

Degree Equivalency Clause:

Four years of direct experience for a bachelor's degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications:

Associate's degree or higher in Business, Finance or Accounting and two years of business experience Experience in auditing card statements and receipts using an ERP system Review monthly PCard activity statements and charge receipts to ensure all transactions and required receipts are compliant with university policies and procedures. Communicate and assist customers with understanding and adhering to PCard policies and procedures and resolving any issues working with departments reconcilers and cardholders. Update notes in the document management software to reflect review progress. Diligently update and actively maintain all spreadsheets related to review of activity statement and receipts. Reporting to include various escalation reports for unreconciled transactions, statements not received. Assists the PCard Manager with training current and new and temp employees with the PCard auditing process Performs other duties as assigned.