Senior Administrative Assistant, Compliance Coordinator - IRB & COI

Senior Administrative Assistant, Compliance Coordinator•

IRB & COI

Office for the Protection of HumanSubjects Division of Research Binghamton University The ComplianceCoordinator•

IRB & COI

supports the Associate Vice President for Research Ethics, Security, and Compliance and the Office of ResearchCompliance. The Compliance Coordinator•

IRB & COI

is responsible for facilitating the routine operations of the Human Subjects ResearchProtection (IRB) and Conflict of Interest (COI) programs. Position Description Working under the direction ofthe Associate Vice President for Research Ethics, Security, and Compliance, this position follows established practices and procedures toperform complex administrative assignments providing all administrative functions as required by the IRB and COI programs, as well as asupporting role for the Office of Research Compliance. The Compliance Coordinator•

IRB & COI

is a Senior Administrative Assistant(non-exempt) and as such, performs a broad range of administrative tasks. This role serves as a reference to the Associate Vice Presidentfor Research Ethics, Security, and Compliance/Institutional Official on matters related to the IRB and COI. This position serves as asecondary support for other functions that fall under the purview of the Office of Research Compliance. Responsibilities The Compliance Coordinator•

IRB & COI

assists in the coordination of IRB and COI activities,including managing several projects simultaneously in an efficient and timely manner. This position must maintain a high degree ofconfidentiality. Working with a large, diverse on and off-campus population, the Compliance Coordinator•

IRB & COI

is responsible for: Overseeing IRB protocol submission and assignment process Assisting Principal Investigators (PIs) with the submission ofprotocols Review of all incoming protocols for completeness and compliance with IRB guidelines and institutional policies,communicating with PIs with requests for additional information or materials Establish protocol files and ensure they are organizedand in compliance with institutional, state, federal, and accrediting agency guidelines, including the maintenance of all documents andcommunications with PIs Assign and distribute protocols to the IRB for review Serve as the primary reviewer of protocolsthat fall under exempt status Overseeing IRB protocol closure process Review of active protocol database toidentify projects requiring review Ensure all submitted modifications are reviewed promptly Contact all PIs prior toprotocol expiration for determination of protocol closure Coordination of IRB Maintain effective communicationswith committee members Compose and distribute committee member appointment letters Ensure confidentiality statements,conflict of interest forms, and vitae are current for each committee member Maintain IRB folders in the server, ensuring allmaterials are current and accessible Attend and take minutes of IRB meetings, transcribe minutes that accurately reflectdiscussions and determinations with regulatory requirements External Research Correspondence and tracking Workwith internal and external researchers and entities to ensure proper documentation has been secured to support external research (IAAs,approval letters, etc.) Maintain the external research folders and spreadsheets for accuracy and follow-up purposes Assistoutside entities with updated documentation requirements relating to internal researchers Coordination of the COIProgram Assists in the management, tracking, and initial COI certifications and COI Management Plans Facilitate the COIannual certifications process Perform initial reviews of COIs as identified Supporting the web-based compliancesystem Assist PIs with use and navigation of the online system Provide training to PIs as needed Seve as theliaison between the University and the SUNY Research Foundation on matters pertaining to the web-based compliance system Coordination of the IRB and COI education program Serve as an administrator of the CITI training platform Ensure allidentified key personnel are current on required CITI training Participate in the outreach and training activities for IRB andCOI Coordinate office operations Work closely with Divisional support staff to ensure an integrated complianceeffort Primary contact for IRB and COI Provide support and information as requested in a professional and accuratemanner Assist in gathering and analyzing data for managerial decisions Interpret policies and procedures Requirements Bachelor's degree required Four (4) years of relevant workexperience Knowledge of regulations related to human subjects research Detail-oriented, with effective organizational andproblem-solving skills Proficiency with Microsoft Office Experience in web-based systems/database administration Experience in preparing and conducting trainings to varied audiences Effective communication skills, both written andverbal Ability to maintain calm, professional, and service-oriented disposition while working with a wide range ofconstituencies

Additional Information Salary Range:

$55,000•60,000 Full-time,12-month Non-exempt position

Employee Benefits:

The Research Foundation for the State University of New York offers a comprehensive benefits package that is a valuable part of totalcompensation. This includes medical, dental, vision, dependent care subsidy and other benefits such as SUNY Tuition Assistance. Furthermore,our 10 Perks of Working at theRF provides an at-a-glance view of our top benefits that make us a great place to work. Research Foundation Commitment to EqualEmployment Opportunity The Company will not discharge or in any other manner discriminate against employees or applicants becausethey have inquired about, ,discussed, or disclosed their own pay or the pay of another employee or applicant. The Research Foundationfor SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separatecompensation and benefit plans. Binghamton University is a tobacco-free campus.

Application Instructions:

Interested candidates should submit the following via the

Binghamton University Research Foundation InterviewExchange :

Resume or CV Cover letter/Letter of Interest Names and contact information of threereferences.

Link to job posting:

https://rfbu.interviewexchange.com/jobofferdetails.jsp?

JOBID=199791 You may add additional files/documents after uploading your resume. After filling out the contactinformation, you will be directed to the upload page. Returning Applicants•Login to your The Research Foundation for SUNY at Binghamton CareersAccount to check your completed application. Please contact us if you need assistance applying through thiswebsite. As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in itsemployment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions,childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin orancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, geneticcharacteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteranstatus, or any other characteristics protected under federal, state or local law.