Compliance & Disbursement Services Assistant

Compliance & Disbursement Services Assistant Bloomington, IN Job Details Full-time $44,000 - $46,000 a year 1 day ago Benefits Snacks provided Qualifications Accounting systems Data visualization software proficiency Financial transaction processing Customer service Workflow management (operations management method) Compliance audits & assessments Mid-level Tableau Financial operations management ACH Productivity software Data analytics tools Financial audit support Cross-functional collaboration Business Associate's degree Cross-functional communication Financial compliance Full Job Description Company Description Are you a high-performer who wants to contribute to a mission-driven and values-based organization? If you are motivated by doing impactful work and making a difference in people's lives, then the Indiana University Foundation (IUF) is the place for you. At the IUF, we believe in making the dream of higher education attainable, providing support for life-changing research, and preparing the next generation of leaders. As a trailblazer among our peers, we provide fundraising leadership and endowment stewardship to support needs and initiatives across all of Indiana University's campuses. As part of our team, you will help make IU donors' dreams last forever. At the IUF we work hard, celebrate achievements, and foster an environment where everyone's contributions matter. We are nimble and innovative, and we want you to bring your ideas and energy to join forces with some of the best talent in our industry. In addition to being part of a meaningful mission as an IUF employee, you'll find there are many ways to connect and collaborate. Our FUNdation (see what we did there?) Committee helps us connect and unwind with food truck lunches, holiday gatherings, costume contests, free snacks, IU spirit-wear Fridays, and spontaneous gestures that surprise and delight. Our Wellness Committee ensures that the health and well-being of our employees is top of mind through outstanding benefits, mental health offerings, and activities. We encourage community leadership and service and make space for our staff to pursue their passions. Our total rewards philosophy ensures that we support employees financially, emotionally, and in their career growth. If the IUF sounds like a fit for you, we invite you to join us today. Job Description As the Compliance & Disbursement Services Assistant, you are the operational backbone of the disbursement and platform administration function, ensuring internal financial workflows run accurately, efficiently, and in full alignment with IUF policy. Your work spans several interconnected functions. You review and code internal general ledger disbursements, verify vendor information, and confirm that supporting documentation aligns with requested totals before processing checks, ACH transfers, and wire transfers. You own the full administration of the organization's expense management platform, managing user accounts, corporate cards, department hierarchies, and authorized signer roles to keep the system current and compliant. You also conduct recurring compliance audits, lead account cleanup initiatives, manage scholarship reimbursement workflows, and maintain the outstanding check registry to support unclaimed property reporting and state compliance filings. You work cross-functionally with colleagues across IUF, IU, and the Accounting teams, fielding policy questions from IU signers, supporting audit documentation requests, and bringing a customer service mindset to every interaction. If you take ownership of detail-oriented work, bring a policy-grounded approach to financial operations, and are looking for a role where you can grow, we'd encourage you to apply. Qualifications Education & Experience Associate degree in a business-related field preferred, or equivalent work experience required Knowledge, Skills & Abilities Solid foundation in basic accounting principles and general ledger maintenance Ability to interpret and communicate complex financial policies to diverse stakeholders Strong attention to detail in financial review and data accuracy Advanced proficiency in Microsoft Office Suite including Excel and Word Familiarity with Accounting platforms such as Blackbaud Financial Edge, Concur, or business analytics software such as Tableau preferred Strong problem-solving skills and sound judgment regarding sensitive information Composure and reliability in a high-volume, deadline-driven environment Additional Information The compensation for this role is $44,000-$46,000 annually, commensurate with relevant education and experience. This position is hybrid, based out of our Bloomington, Indiana office, and includes a minimum of three days of on-site work per week (to include Monday, Wednesday, and Friday) with a bank of 60 days to be used for remote work on Tuesdays and Thursdays throughout the year as permitted. Applications will be accepted through April 9th; however, interviews may begin as soon as April 2nd. The IUF is committed to providing a safe, respectful, and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual's race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.