MLS & Transaction Services Assistant

MLS & Transaction Services Assistant Position Type:

Part-Time and Fully In Person Schedule:

Monday, Thursday, and Friday | 9:00 AM - 5:00

PM Reports To:

Director of MLS & Transaction Coordination Position Summary Garrett Realty Partners is seeking a detail-oriented and organized MLS & Transaction Services Assistant to support the Director of MLS & Transaction Coordination. This role plays an important part in maintaining accurate records, ensuring transaction compliance, managing listing data, and supporting agents throughout the administrative aspects of the real estate process. The ideal candidate is highly organized, comfortable working with multiple systems and deadlines, and enjoys providing excellent support in a fast-paced real estate environment. Primary Responsibilities of Transaction Administration Assist with processing paperwork throughout various stages of real estate transactions. Maintain accurate transaction records and digital file organization. Prepare transaction files for compliance review and identify missing documentation. Assist with file audits and record retention requirements. Support the Director with transaction tracking and administrative follow-up. MLS Management Enter and update listings in multiple MLS systems. Review listing information for accuracy and completeness prior to submission. Process listing changes, status updates, price adjustments, and closing information. Monitor MLS compliance requirements and assist with correcting deficiencies. Maintain listing documentation and supporting records. Agent Support Provide light administrative assistance to agents regarding paperwork organization and submission procedures. Assist agents with locating forms and understanding file submission requirements. Answer routine questions related to transaction documentation and MLS processes. Escalate complex compliance or transaction concerns to the Director as needed. Inventory & Operations Support Manage lockbox inventory, assignment records, and tracking systems. Coordinate lockbox distribution, returns, and inventory audits. Assist with maintaining transaction and MLS-related databases. Support special projects and administrative initiatives as assigned. Qualifications Strong organizational and time-management skills. Exceptional attention to detail and accuracy. Ability to manage multiple priorities and deadlines simultaneously. Professional communication and customer service skills. Proficiency with Microsoft Office, Google Workspace, and web-based systems. Ability to maintain confidentiality and handle sensitive information appropriately. Real estate experience, MLS experience, or transaction coordination experience preferred but not required. Desired Traits Detail-oriented Process-driven Dependable Team-oriented Proactive problem solver Comfortable working independently Physical Requirements Ability to work at a computer for extended periods. Ability to occasionally lift and move lockboxes, signage, and office materials up to 25 pounds. Compensation is based on experience and qualifications. Previous Real Estate Experience Preferred.

Pay:

$19.00 - $21.00 per hour Application Question(s): Do you have experience working in a real estate office? Ability to

Commute:

Newport News, VA 23606 (Preferred)

Work Location:

In person