Scholarship Specialist

Position Title:

Scholarship Specialist Compensation:

$15.00 - 16.26

Department:

Ofc of Financial Aid & Scholarships_

C Start Date:

06/01/2026 About this opportunity: Ball State University is searching for a Scholarship Specialist to join our team. This position is responsible for verifying and processing scholarships and grant awards. Communicating with students, parents, donors and others. Evaluate institutional, private and Foundation Scholarship requirements. Our department is committed to maintaining a positive, collaborative and inclusive work environment. This is a full-time opportunity that comes with great benefits package, including generous paid time off and 10 paid holidays, University -funded retirement programs, medical and prescription plans, dental, flexible spending and health savings accounts, tuition discounts, and much more. This position requires a full-time on-campus presence. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship. What you'll do and what you'll bring:

Position Function:

Monitor, verify and process scholarship/grant awards; communicate with students, parents, donors and others; perform administrative duties for Senior Scholarship Administrators.

Duties & Responsibilities:

1. Receive scholarship/grant checks; compile and balance totals with the Bursar using the Shared Documents Deposit system. 2. Adjust financial aid packages to include scholarships or grants from various university departments, government agencies and private organizations; input awards to the financial aid and accounts receivable systems. 3. Evaluate institutional, private and Foundation scholarship requirements to determine eligibility of students. 4. Communicate with students, parents and campus personnel regarding scholarship awards and university policies/procedures. 5. Coordinate funding for students from China on the SINO program and students from Saudi Arabia in the SACM program; responsible for informing international students of university financial aid. 6. Create, verify and document records and files for scholarship/grant programs from university departments, governmental agencies and organizations. 7. Assist in the creation and assignment of all account numbers for scholarship and grant awards. 8. Compose correspondence and communicate with outside donors for the purpose of verifying enrollment, requesting information, answering questions, supplying requested receipt of payment on scholarships and/or acknowledgement of charitable contributions. 9. Process refunds in accordance with cash management regulations. 10. Coordinate processing of federal AmeriCorps awards. 11. Assist in preparation of Athletic Grant-in-Aid agreement letters for each sport. 12. Utilizing Banner and Blackbaud Award Management (BAM), assist with reconciliation of accounts and preparation of billing reports for OFAS, the University Foundation and outside private scholarship agencies. 13. Maintain regular and predictable attendance. 14. Perform other related duties as assigned.

Minimum Qualifications:

Up to eighteen months of education or office skills training beyond high school or equivalent. Over one through three years of clerical/secretarial experience. Preferred Qualifications Over one year of experience in a financial aid related function; excellent verbal and written communication skills.

How to apply:

For more information about the position, please reach out to Andrew Whitted at 765-285-2274.

Please upload all required documentation:

Resume (Required) Cover Letter (Optional) What we offer: At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected. When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you. Let's fly together toward a secure and prosperous tomorrow. Curious about our excellent benefits package? We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet. Goodness requires action to grow. We're dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That's where you come in. When you join our team, you become part of goodness in action.

Our main priority:

uplifting students so they can discover their full potential. This is how we fly. There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family. We can offer you more. Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state-of-the-art facilities and one-of-a-kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters. Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status. Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position. Contact the Assistant Director of Equal Opportunity and ADA Coordinator, John Bowers, at 765-285-5163 for assistance. People and Culture Services Administration Building (AD), Room

G008 2000

University Avenue Muncie, IN 47306 8:00 a.m.-5:00 p.m.

Monday-Friday Phone:

765-285-1834

Fax:

765-285-8663