Job Description
The primary purpose of this position is to assist the HII Director, Faculty and Staff with all aspects of the financial and general administration of the Health Informatics Institute (HII), including sponsored and non-sponsored projects administration by providing financial analysis and projections, budget management, and fiscal resource management for the institute. This position will effectively utilize their knowledge of grant and contract management regulations, USF institutional policies, technical expertise, and analytical skills to manage the day-to-day objectives of the HII. Specific responsibilities will vary depending on the primary focus of the Analyst's position and the needs of the HII, however, all Fiscal & Business Analysts within the HII are expected to be cross-trained in the duties and responsibilities of the others. Handles subcontracts payments. Monitors the subcontractors on TrialNet project, TEDDY project, Rare Disease projects, and other projects. Checks the budgets for each subcontract and creates requisitions in Bull Marketplace. Monitors subawards inbox, collects and initially reviews invoices, obtains approvals and verifications from program leads. Processes payments against the POs. Sends all invoices and attachments to Accounts Payable. Reconciles payment transactions to subcontract and to the ledger. Tracks subcontract payments in the internal system. Monitors, modifies, and closes POs. Establishes new vendors. Resolves complex issues such as vendor billing problems. Provides back up for HII payroll and PERT, Accurately calculates RET amount, Prepares and submits RET in timely manner, Maintains and updates payroll distribution accurately and in timely manner, Reconciles payroll, Reconciles personnel effort accurately and in timely manner, Follow-up with Post Award closely for posting RETs, Follow-up with the Health Business office closely for payroll distributions and payroll distribution changes, Follow up with HII employees closely and meet PERT deadline, and check and fix RSA by each USF payroll deadline. Coordinates support with internal/external requests for grant/project related information (biosketches, IRB approvals, current & pending support). Tracks data of submitted and awarded projects. Tracks data of project reporting requirements (progress reports, technical reports, close reports). Runs routine reports and queries related to expenditures (actual vs. budget).
Example:
Utilizes FAST, GEMS and Finance Mart to generate routine fiscal and budget related reports. Monitors and tracks subcontracts and payroll expenditures (i.e., using commitment control, RSA, spreadsheets, etc.) and notifies management of potential deficits before they occur. Special assignments This position is not eligible for Visa Sponsorship Minimum Qualifications This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience; or a Bachelor's degree in no specific required field and two years of fiscal related work experience; or four years fiscal related work experience. Knowledge, Skills & Abilities:
Analytical thinking skills. Problem solving. Ability to work within a team. Effective communication skills. Excellent customer service skills. Knowledge of accounting, consolidated financial reporting, reconciliation of multiple accounts, accounts payable, accounts receivable and journal entries. Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S. SB 1310
Substitution of Work Experience for Postsecondary Education Requirements A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor's degree; (c) Six years of direct experience for a master's degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum Qualifications that require a high school diploma are exempt from SB 1310. Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu . Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws :
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
