Administrative Analyst / Administrative Assistant (Fiscal, Budget and procurement)

Administrative Analyst / Administrative Assistant (Fiscal, Budget and procurement) 22nd Century Technologies, Inc - 3.7 Nashville, TN Job Details Full-time | Contract $25 an hour 19 hours ago Qualifications Microsoft Word Fiscal management Microsoft Excel Microsoft Outlook Spreadsheets Filing Invoice reconciliation SharePoint Project contract management

Full Job Description Duration:

12

Months Work Arrangement:

Hybrid (1 day in office, 4 days remote per week) Position Summary The Contract Analyst supports CEDEP and BGM by managing contract requests from intake through execution, maintaining accurate contract records, tracking procurement and renewal timelines, reviewing invoices, and ensuring audit-ready documentation. The role works closely with program staff, fiscal, legal, procurement, and leadership teams to ensure contracts and payments move efficiently and in compliance with requirements. Key Responsibilities 1. Contract Planning and Intake Receive and review contract requests from program staff Confirm service needs, timelines, funding source, and scope Develop or review scopes of service and contract budgets Ensure alignment with program, grant, and state requirements Identify contract type (new, renewal, amendment, termination, closeout) Track deadlines and prevent service gaps 2. Competitive Procurement Management Determine if procurement must be competitive Support development of RFA/RFGP and related procurement documents Coordinate timelines, postings, evaluations, and required forms Ensure compliance with procurement and documentation standards 3. Caspio Contract Tracking & Workflow Management Use Caspio to initiate, track, and manage contracts and amendments Maintain accurate contract records (vendor, dates, funding, liability, status) Monitor workflow stages and resolve routing issues Track expiring contracts and prioritize renewals 4. Invoice Review & Payment Processing Review invoices for accuracy and contract compliance Ensure proper coding, documentation, and timely processing (within 5 business days) Track invoice status and follow up on delays Monitor spend, balances, and contract risks Escalate issues such as overspending or missing documentation 5. Program Support & Recordkeeping Support program staff with contract development and submissions Coordinate with program, fiscal, legal, procurement, and leadership teams Provide status updates on contracts and payments Maintain complete and audit-ready contract files and documentation Preferred Qualifications Experience in contract management, procurement, invoice review, or fiscal administration Familiarity with Excel, SharePoint, and tracking systems (e.g., Caspio) Strong understanding of budgets, contracts, and supporting documentation Strong attention to detail and recordkeeping skills Good communication and coordination skills Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) Ability to manage multiple deadlines and work independently LI_TSC About our

Company:

- 22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies' delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and

ISO 9001

quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients. Recognized among "Best Company to Work For" by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients' expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated. "22nd Century Technologies is an Equal Opportunity Employer" and "US Citizens & all other parties authorized to work in the US are encouraged to apply." All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Pay:

$25.00 per hour

Experience:

Caspio, Excel, SharePoint or shared drives,

Microsoft Office:

2 years (Required) Contract administration: 2 years (Required) Procurement coordination: 2 years (Required) Invoice review or

AP:

2 years (Required) Ability to

Commute:

Nashville, TN 37243 (Required)

Work Location:

In person