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Job Description
SUMMARY:
Under the direction of the Finance Director or his/her designee, responsible for general clerical and Accounts Payable processing expertise to the organization, and assists in the preparation of a variety of financial reports. This position is represented by Teamster Local Union No. 763.
ESSENTIAL FUNCTIONS
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is
ILLUSTRATIVE
ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential junction. Essential duties and responsibilities may include, but are not limited to, the following: Accept payments and prepare receipts using the payment processing system. Process Accounts Payable - maintain vendor files, code vouchers to ensure proper accounts have been identified, process invoices for payment, manage reports and balances batches, prepare Expenditure Approval list for Council Finance Committee (twice per month); file requisitions and vouchers. Perform as a Passport Agent assisting customers requiring a new or renewed passport, process and administer oath, mail out applications in a timely manner, tracking passports, updating and corresponding with the main downtown office. Provide back-up assistance for Purchasing - Process purchase orders; claims against the City; Bids & Bid Openings; incoming mail (opening, distributing and coding); and outgoing mail. Provide back-up assistance for Payroll - Research employee inquiries; handle timesheets; Run Deduction / Benefit checks. Provide back-up assistance for Utility Billing - Assist in customer inquiries of accounts; correspond with Waste Management regarding Solid Waste exemptions; perform various functions as assigned by the Utility Billing Coordinator. Provide back-up assistance for Accountant - Receipt invoices; prepare and post on-line payments; prepare bank deposits; handle daily reconciliation and balance cash drawer; manage checks for Payroll and A/P; import, balance, & post permits; balance & post batches; correct entries. Prepare various reports and schedules for Washington State Auditor's office annual audit. Assists with the preparation of the City's Annual Financial Report. Perform data entry and computer operations for finance and accounting journal processing. Research and gather information (i.e. vendor, capital fixed asset, payment, and coding histories) Provide front desk coverage including greeting and assisting customers, researching and resolving customer inquiries and concerns both in person and over the phone. Perform other duties as assigned.
OTHER DUTIES AND RESPONSIBILITIES
The duties, essential functions and qualifications contained in this job description reflect general details as necessary to describe the principal functions, the level of knowledge, and scope of the responsibility typically required of the job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other Financial Technician duties as assigned to cover absences, to equalize peak work periods, or to otherwise balance the workload.
MINIMUM QUALIFICATIONS
Completion of two (2) years of college-level coursework in accounting, finance, business administration, public administration, or a related field; or Two (2) years of progressively responsible experience in accounting, bookkeeping, payroll, finance, customer account management, or a related field; or Any equivalent combination of education, training, and experience that provides the knowledge, skills, and abilities necessary to perform the essential functions of the position. Experience preparing financial records, reconciling accounts, processing accounting transactions, or performing related financial support functions is preferred.
SPECIAL REQUIREMENTS
Must successfully pass a background investigation. Verification of identity and authorization to work in the United States must be completed in accordance with federal law.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of principles, practices, and terminology of governmental accounting, financial recordkeeping, and internal controls. Knowledge of accounting functions including accounts payable, accounts receivable, cash receipting, collections, fixed assets, payroll support, and financial reporting processes. Knowledge of applicable federal, state, and local laws, regulations, and policies governing municipal finance and accounting operations. Knowledge of general office procedures and practices related to administrative and financial support work. Skill in providing professional and effective customer service to internal and external customers. Skill in interpreting, explaining, and applying financial policies, procedures, and accounting information to a variety of audiences. Skill in communicating clearly and effectively, both orally and in writing. Skill in analyzing financial data, identifying discrepancies or issues, and recommending appropriate solutions. Skill in using financial systems, spreadsheets, databases, and standard business software (including Microsoft Excel, Word, and Outlook). Ability to perform accurate financial recordkeeping and maintain detailed records with a high degree of precision. Ability to process cash receipts and perform cash-handling duties accurately and responsibly. Ability to read, interpret, and apply applicable laws, regulations, policies, procedures, and collective bargaining agreements. Ability to manage multiple tasks, establish priorities, meet deadlines, and adapt to changing workloads and interruptions. Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision. Ability to establish and maintain effective working relationships with supervisors, coworkers, other departments, outside agencies, vendors, and the public. Ability to resolve customer concerns and complaints in a professional and courteous manner. Ability to learn and apply department-specific procedures and financial systems.
SUPERVISION RECEIVED
Work duties are supervised by the Finance Director or their designee; may also receive direction from the Administrative Services Director, Deputy City Manager and/or City Manager.
SUPERVISION EXERCISED
None.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
This position is scheduled to work 8:00 a.m.-5:00 p.m., Monday-Friday. Duties are primarily performed in an office environment. Able to sit or stand for extended periods of time. Potential encounter dissatisfied or abusive behavior and confrontations from public. The environment is sometimes stressful, working under tight deadlines, with distractions and interruptions. Lift and move up to 50 pounds (the weight of a box of paper for filling copy machines and archiving records). Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color differentiation, and the ability to adjust focus.
COMPENSATION
Hourly wage range: $30.61-$37.66 The full pay range is posted for transparency purposes. New hire's compensation is placed between the start and midpoint of the range, based on qualifications, skills and experience. This approach ensures internal equity, as well as room for growth and progression within the pay band over time.
BENEFITS
Offered to regular City of Mountlake Terrace employees: Twelve (12) days of annual paid vacation. This accrual increases over time. Twelve (12) days of annual sick leave accrual. Thirteen (13) paid holidays per year, including two personal or "floating" holidays. Employer-paid medical, dental, vision and employee group life insurance (three times annual salary up to $250,000). The City pays 90% of any insurance premium for dependents. Medical/dental/vision coverage begins the 1st day of the month after start date. Participation in a Municipal Employees Benefit Trust (MEBT) plan (in lieu of federal Social Security, see description below). Participation in the State of Washington PERS retirement system. The opportunity to participate in a Section 125 "Flex" plan. The opportunity to participate in two (2) Section 457 Deferred Compensation programs.
MEBT Notice:
The city does not participate in Social Security. Instead, employees are enrolled in the Municipal Employees Benefit Trust (MEBT) program. MEBT is an IRS Section 401(a) defined contribution savings program into which employees make before-tax contributions at the same rate as if they were in Social Security (a rate of 6.2% of gross earnings). The city will match the employee contribution at a rate of 80% (or 4.96% of gross salary) just as if enrolled in Social Security. One advantage of this program is employees are able to invest these funds in a variety of investments, which may offer a higher return than Social Security. On the other hand, the MEBT program is subject to an employee-vesting schedule of 20% per year for each of the first five years of employment.
HOW TO APPLY
Position open until filled. Apply online at www.cityofmlt.com/Jobs . Offline/paper application or more information can be requested at HRCity@mltwa.gov or 425-744-6225. Due to high volume of applications we receive, only those closely matching the qualifications will be contacted for further consideration. Please note, incomplete submissions may not be considered. The City reserves the right to review applications and may select a finalist for the position at any time; therefore, you are encouraged to submit your application as soon as possible. This job description does not constitute an employment agreement between the City and the employee and is subject to change by the City as the needs of the City and the requirements of the job change. The City of Mountlake Terrace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workforce and community.
Pay:
$30.61 - $37.66 per hour
Benefits:
Dental insurance Health insurance Life insurance Paid time off Vision insurance
