Grant Accounting Analyst

Salary :

$59,987.20

• $66,664.

00

Annually Location :

Kenosha, WI Job Type:

Full-Time Job Number:

25080

Division:

Business Office Opening Date:

05/08/2026

Closing Date:

5/17/2026 11:59 PM Central SUMMARY The Grant Accounting Analyst role exists to support the financial administration, compliance, and reporting of grant-funded programs by managing grant accounting activities, monitoring expenditures, and ensuring alignment with federal regulations, funder requirements, and institutional policies. The position provides financial analysis, reporting, and operational support to promote accurate stewardship of grant resources and effective administration of externally funded programs. Grant-funded programs maintain financial compliance with federal regulations, funder requirements, and institutional policies, reducing financial and audit risk. Accurate financial reporting, budget monitoring, and reconciliation processes support effective stewardship of institutional and grant resources. Grant expenditures and financial activities are managed in alignment with approved budgets and allowable cost requirements, supporting operational integrity and funding sustainability. Timely financial reporting, reimbursement processing, and grant close-out activities support continuity of grant operations and funding accountability. Cross-functional collaboration between grants administration, program leadership, and financial supports effective management of externally funded programs and institutional initiatives. This position reports to the Accounting Manager.

RESPONSIBILITIES

Administrative & Operational Execution (35%) Establish and maintain grant budgets within the accounting system in alignment with approved funding allocations and restrictions Monitor and reconcile grant expenditures against approved budgets and funding allocations Process journal entries, budget transfers, reconciliations, and other grant-related financial transactions Track grant-related accounts receivable, draw-downs, invoicing, and payment activity Maintain and update payroll allocations, time and effort reporting, and supporting financial documentation for grant-funded personnel Prepare and reconcile financial documentation associated with grant close-out activities Maintain accurate financial records and supporting documentation in accordance with institutional and regulatory standards Critical Thinking & Decision-Making (25%) Review expenditures and financial transactions for compliance with federal OMB guidelines, funder requirements, and institutional policies Analyze grant expenditures, salary allocations, and budget variances to identify discrepancies, risks, or corrective actions Interpret grant regulations and funding restrictions to support compliant financial administration Apply analytical judgment to resolve financial discrepancies and recommend appropriate corrective actions Evaluate financial data and reporting accuracy to support audit readiness and sound grant accounting practices Project & Workflow Management (20%) Coordinate recurring grant reporting cycles, reimbursement requests, and financial submission timelines Coordinate grant accounting workflows across the grant lifecycle, including pre-award support, active grants, and close-out activities Support audit preparation and year-end accounting processes through coordination of reconciliations and required documentation Monitor financial deadlines and reporting requirements to ensure timely completion of grant-related deliverables Client/Customer Service & Communication (10%) Collaborate with grant project managers, grants administration, payroll, and finance staff to support compliant grant operations Communicate financial information, reporting requirements, and budget status updates to internal stakeholders Provide guidance regarding grant-related financial processes, documentation requirements, and allowable expenditures Support cross-functional coordination to align grant budgets, expenditures, and program activities Additional Responsibilities (10%) Support development of grant proposal budgets through financial analysis and budget planning assistance Contribute financial insight to support effective stewardship of grant-funded programs Support continuous improvement of grant accounting processes, reporting practices, and financial controls Support grant development activities and institutional initiatives as needed Participate in professional development related to grant accounting, compliance, and regulatory requirements Perform additional duties as assigned in support of departmental and institutional operations Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

WHAT YOU NEED TO SUCCEED IN THE POSITION REQUIRED

Six (6) years of experience in accounting, finance OR equivalent combination of education and/or relevant work experience Plus Experience working with financial systems, databases, or spreadsheet-based reporting tools (e.g., Excel, ERP systems, or similar platforms)

OTHER KNOWLEDGE, SKILLS AND ABILITIES

Excellent verbal and written communication skills essential Excellent organizational and interpersonal skills Communicate effectively with internal and external sponsors, students, staff and vendors Ability to prioritize time and meeting established deadlines with minimum supervision.

SUPPLEMENTAL INFORMATION DIVISION/LOCATION

Business Office/ Kenosha

COMP GRADE

27 FLSA

DESIGNATION

Non-Exempt

CONDITIONS OF EMPLOYMENT

Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available. Employment is contingent upon an acceptable background Flexibility is needed to accommodate day, evening and weekend business needs Guide Not Applicable Activity is not applicable to this occupation Occasionally Occupation required this activity up to 33% of the time (0

• 2.5+ hrs/day) Frequently Occupation required this activity from 33%
• 66%% of the time (2.5
• 5.5+ hrs/day) Continuously Occupation required this activity more than 66% of the time (5.5+ hrs/day) Physical Demands Physical DemandsFrequency Lift/CarryFrequencySittingContinuously 0
• 10 lbsFrequentlyStandingOccasionally 11
• 20 lbsOccasionallyWalkingOccasionally 21
• 50 lbsNot ApplicableReaching OverheadOccasionally 51
• 100 lbsNot ApplicableReaching at or Below Shoulder LevelFrequently Over 100 lbsNot ApplicableKeyboardingContinuously StoopingOccasionally Push / PullYes / NoCrouchingOccasionally 12 lbs or lessOccasionallyKneelingNot Applicable 13
• 25 lbsNot ApplicableCrawlingNot Applicable 26
• 40 lbsNot ApplicableClimbing Ramps or StairsOccasionally 41
• 100 lbsNot ApplicableClimbing Ladders, Ropes or ScaffoldingNot Applicable Over 100 lbsNot ApplicableDrivingNot Applicable TravelingOccasionally Hearing RequirementYes / NoCommunicating VerballyFrequently One-on-one (in person)

YesFar Visual Acuity:

clarity to see 20' or moreOccasionally Group or conference (in person)

YesNear Visual Acuity:

clarity to see 20' or less

Continuously TelephoneYes Other SoundsYes Environmental Conditions Working ConditionsFrequency Noise Intensity LevelFrequencyHumidity:

non-weather related

Not Applicable QuietOccasionallyExtreme Cold:

non-weather related

Not Applicable ModerateFrequentlyExtreme Hot:

non-weather related

Not Applicable LoudOccasionallyWorking OutdoorsNot Applicable Very LoudNot ApplicableWetness:

contact with water or other liquidsNot Applicable Working Conditions Working ConditionsFrequency Working ConditionsFrequencyWorking in Close Proximity to OthersContinuously Working interruptionsFrequentlyOpen Work SpaceContinuously Stressful situationsOccasionallyWorking in a confined spaceFrequently Exposure to offensive odorsNot ApplicableExposure to a computer screen Continuously Required uniform supplied by departmentNot Applicable Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062. Women and minorities are encouraged to apply. Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report (click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to email compliance @gtc.edu or call 262-564-3062 to request a hard copy of the report. Discover the Benefits of Joining Our Team We believe people thrive in environments where they feel supported-personally and professionally. That's why we offer a comprehensive benefits package designed to promote well-being, flexibility, and peace of mind. All benefits, with the exception of life insurance, are effective on your first day of employment, so you can feel secure from day one. To explore what we offer, including current plan pricing, please view our and

Revised:

April 2025 01 Which of the following do you possess? Six (6) years of experience in accounting, finance equivalent combination of education and/or relevant work experience None of the above 02 Do you possess experience working with financial systems, databases, or spreadsheet-based reporting tools (e.g., Excel, ERP systems, or similar platforms) Yes No 03 Which of the following do you possess? (Select all that apply) Excellent verbal and written communication skills Excellent organizational and interpersonal skills Communicate effectively with internal and external sponsors, students, staff and vendors Ability to prioritize time and meeting established deadlines with minimum supervision. 04 I understand and acknowledge that Gateway does not provide relocation assistance for employment. If I am offered and accept a position with Gateway Technical College that requires me to relocate, I plan to incur those expenses myself. I will incur expenses of relocation or i will not need to relocate. I am no longer interested in the position 05 I understand that Gateway does not offer visa sponsorship and acknowledge that i do not now nor will I require sponsorship for employment in the future. I do not now nor will I in the future require visa sponsorship I currently require sponsorship for employment I will require visa sponsorship in the future. 06 Which of the following best applies to your employment status with Gateway Technical College? (check one) I am not now nor have I ever been an employee of Gateway Technical College. I am currently a permanent full time employee I am currently a permanent part time employee. I am currently a casual or student worker. I am currently an adjunct faculty employee. I am a current Limited Term employee. I was previously employed at Gateway Technical College in the past. 07 For employment consideration

• Which one of the following best applies to you?

I am related either by blood or by marriage to a Board of Trustees Member. I am related either by blood or by marriage to a Current Gateway Employee. None of the above. Required Question