Finance Administrator

Overview This is a salaried position based on an average of approx. 35 hours per week. Hours per week vary with monthly and year-end deadlines. Office hours during the week are mostly flexible. Attendance at Staff meetings on Tuesdays at 11:00 a.m. and the Finance Commission (usually the 2nd Tuesday of each month from 7-9 p.m.) is required. Salary is paid semi-monthly and is recommended by the Personnel Commission. Salary is reviewed annually and approved by Personnel Commission and Session. Performance reviews are done by the Senior Pastor with input from the Finance Elder. Policies and Procedures for vacations, holidays, etc. are in accordance with the Employee Handbook.

SPECIAL KNOWLEDGE AND SKILLS

Understanding and knowledge of generally accepted accounting principles (GAAP). Good knowledge of small business finance. Good typing and general clerical skills. Ability to relate well with people. Excellent written and oral communication skills. Able to keep strict confidentiality regarding individual giving records. Ability to summarize data for stewardship, finance and other commissions and or ministries. Knowledge of the Presbyterian Church preferred but not required. Proficient with computers, 10-key adding machine by touch, and other office equipment. Knowledge of QuickBooks, Microsoft Word and Excel a must. PlanningCenter is used by church.

SPECIFIC DUTIES AND RESPONSIBILITIES

Performs all office functions relating to the financial activities of the church including: Treasurer - serve as treasurer of corporation Bank Deposits - Responsible for overseeing the collection of Sunday offerings from the sanctuary safe on Monday mornings, working with church volunteers in preparing the weekly bank deposit. Prepare the weekly miscellaneous bank deposit for the volunteers to take to the bank along with the Sunday offering deposit. Prepare weekly reports for the pastoral staff. Post contributions and other deposit items. Prepare the deposit the last workday of each month and take to the bank. Accounts Payable - recording of invoices received daily into computer. Review payment requirements and preparation of weekly checks. Verify proper authorization of all invoices. Research all vendor statements reflecting outstanding invoices, requesting copies if necessary. Ensure all checks are signed by Session authorized signers. Review all credit card charges, reconcile credit cards and process for monthly payment. Prepare 1099's at year end. Payroll - for each pay period, collect hourly office staff time sheets prior to payroll, review for accuracy, and prepare the payroll worksheet. Process the payroll upon return from ADP; prepare the payment of funds for employees 403 (b) plans, transfer funds to payroll account and distribute church staff checks. Prepare a journal entry for recording the payroll transactions in the computer. Process the payroll to ADP. Bring any questionable payroll items to the Pastor or Personnel Commission. Review each month the actual payroll against budget and research any discrepancies. Review the quarterly payroll reports; prepare manual payroll checks as needed. Distribute W-2's at year end. Bank Reconciliations - The bank reconciliations are done monthly. Review the statements for adjustments which might not have been recorded on the church books, as well as recording of monthly interest earnings or bank charges. Follow up with any unauthorized discrepancies. Write stale dated check letters for outstanding checks which have not cleared the bank after a reasonable period of time. Reports - Prepare and distribute monthly account activity for the P&L and Special Purpose Funds to the Pastors, Elders and other commissions and ministries. Prepare Pledge data, Equity Funding and other various reports for distribution to Finance Committee for their meeting on the 2 Tuesday of each month. Review budget vs. actual expenses and research any major differences. Prepare a monthly report for the Finance Commission reflecting on items from the Balance Sheet and P&L that need to be brought to their attention and such reports as Finance Commission may require. Maintain a history of the prior years' P&L. Donations - Prepare monthly and quarterly contribution statements for members and friends of the church who make donations and pledges. Send out donation letters to individuals who make one time memorial donations or other donations to the church as required by the IRS. Prepare statistical reports on pledges vs actual contributions for review by the Finance Commission on a monthly basis. Bring any concerns to the Finance Commissions attention immediately.

ALL CHURCH DONATIONS ARE CONFIDENTIAL.

Stewardship and Pledging - Work with the Stewardship Commission on printing and distribution of Pledge packets (October). Process and advise the Stewardship Commission on annual pledges received weekly. Update the excel workbook with new pledges weekly, prepare statistical reports comparing prior year pledges. Record new pledges into Power Church Plus. Order and distribute offering envelopes to church members at year end. Budget - Work with the Finance Commission in preparing the estimated budget for the following year from information received from each Commission and Ministry, spread by month their requests. Prepare the projected personnel budget with the head of staff and elder of Personnel commission. Prepare the church office budget for office expenses, loans and insurance and tax needs. Assist elders as needed with their respective budgets. Prepare reports to be presented to Session for approval and the congregation at the annual congregational meeting. Input the new budget by month and line item into QuickBooks. Clerk of Session - Work with the clerk on all matters relating to membership reports, financial matters and any other items as requested by the clerk. Prepare the annual statistical report required by PCUSA for the Clerk of Session. Year End - Prepare and mail donation statements to all who have donated to the church during the year in accordance with IRS rules. Close the books, reconcile accounts and prepare the required reports for the church for inclusion in the annual report to be reviewed by the Finance Commission and Session prior to printing (this must be completed within 3 weeks of the year end) for approval by the congregation at the annual called congregational meeting. Insurance - Handle and/or coordinate all insurance matters. Process any church workers comp claims. Estimate Workers Compensation coverage by payroll on an annual basis. Meet with the Workers Comp auditor once a year. Insure we have current Certificates of Insurance on all sub-contractors and users of the church facilities, including GPS. Write letters as needed. Staff - Maintain staff records including onboarding, background checks, medical insurance options, vacation requests, study leave requests, sick days, personal days, and offboarding. Miscellaneous items - Maintain all church leases, deeds, and contracts in the church safe. Keep bank account signature cards current. Maintain control of the safe combinations. Make sure the line of credit at the bank gets renewed, and advise Finance Commission monthly of any other unusual items or actions. Maintain and reconcile and replenish the church and Deacon petty cash boxes in safe. Advise Deacons to replenish their petty cash box. Keep accurate records of all memorial funds received as well as other special donations. Acknowledge receipt of all donations to the donors. Cover the office when other office staff are out, answer telephones on occasion. Other duties as specified in the Manual of Procedures for the Finance Administrator or as asked to perform by the Pastor (Head of Staff) or the Finance Elder.

REPORTS TO

The Finance Administrator reports to the Pastor (Head of Staff), also responsible to the Elder of the Finance Commission. This position requires confidentiality of membership pledges and giving.

Pay:

$52,000.00 - $60,000.00 per year

Benefits:

Health insurance Paid time off

Education:

Bachelor's (Preferred)

Experience:

Accounting:

3 years (Required)

Language:

English (Required)

Work Location:

In person