Accounting Manager

Job DescriptionJob Description Key Responsibilities Billing & Accounts Receivable (Primary Focus) Own invoicing from job completion through invoice delivery Ensure all revenue is billed accurately and on time Manage accounts receivable aging and lead weekly collections efforts Proactively follow up on past-due accounts Resolve billing discrepancies with customers and internal teams Provide weekly reporting on billing status, AR aging, and collections Accounts Payable Manage vendor bills and ensure timely and accurate payments Maintain organized AP records and approval processes Coordinate with leadership on cash flow and payment prioritization Team & Administrative Management Supervise and manage 1 administrative/billing team member Assign and track daily tasks to ensure accountability and performance Support company leadership with administrative tasks and coordination Maintain organization across internal processes and documentation Fleet & Operational Support Track fleet maintenance schedules, repairs, and related documentation Ensure vehicles are maintained and records are up to date Coordinate with vendors for service as needed Systems & Process Ownership Maintain accurate records in QuickBooks Online (ServiceTitan a plus) Identify and improve billing, collections, and administrative workflows Ensure consistency and efficiency across all processes What Success Looks Like Invoices go out quickly and without errors AR aging is actively managed and improving Customers are paying faster Vendors are paid on time and records are clean Administrative operations are organized and running smoothly The team is managed, accountable, and productive Qualifications 3+ years of experience in billing, accounts receivable/payable, or operations/admin management Proven experience owning billing and collections Experience managing at least one direct report Strong organizational and multitasking skills Comfortable working in a fast-paced, operational environment Experience with QuickBooks Online required (ServiceTitan a plus) Strong communication skills, especially for collections and vendor coordination Self-starter who takes ownership and drives results Ideal Candidate Highly organized and process-driven Comfortable managing both people and multiple responsibilities Proactive and responsive, with strong follow-through Comfortable holding customers accountable for payment Takes ownership and does not wait to be told what to do

Important Note:

While this role includes accounts payable and administrative responsibilities, billing and accounts receivable performance is the top priority. Company DescriptionW3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more. We're proud of the investments we've made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies. Our Services W3Global understands the natural ups and downs of an organization's staffing needs. We are continuously adapting to industry and economic changes to find the right candidates. We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding. We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software. Our Expertise W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company's unique needs. As a W3Global client, you'll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company DescriptionW3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe're proud of the investments we've made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization's staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company's unique needs.\r\n\r\nAs a W3Global client, you'll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.