Office and Accounting Manager

Job Description Office and Accounting Manager Our business specializes in ornamental custom metal fabrication and structural metal fabrication in the Fort Collins and Northern Colorado regions. We work primarily on residential and commercial construction projects, and we provide our customers with design services, quotations, fabrication, finishing, and installation. The position we would like to find a qualified candidate for would involve performing a wide variety of office related duties including accounting, human resources, payroll, accounts payable and receivable, insurance coordination, purchasing, tool and asset warranties, vehicle maintenance and registrations, and much more. We are a small company (about 15-20 employees ) with a hands-off management approach. Employees must be self motivated and OK with being personally responsible for learning and mastering their role. The company has a very hands-OFF management approach and rely on the individual's who make up the team to "pull their own weight". Duties in the workplace Manage Deposits and all banking related operations. This means being the trusted and responsible party for making deposits. Manage quickbooks/bookkeeping. Essentially "owning" the responsibilities of the books, and reporting to the owner as needed. We utilize Quickbooks online and have a local CPA that helps with taxes and overall strategy.

Need to know:

how to categorize Expenses and run Financial Reports, do reconciliations, job costing, adding assets, dealing with fairly complex loan arrangements and accounts in QB. Sales Tax Filing. File sales tax as required by the State of Colorado. Manage accounts payable and receivable. Paying vendors as necessary and following up on overdue invoices. Keeping track of receipts and filing receipts in an organized way. Human Resources (HR): Track absent days, vacation, PTO for both hourly and salary employees and make sure it is properly reported to payroll and to employees as they use their allotted benefits. HR compliance and benefits.

Handling Payroll:

We currently use Gusto for payroll. This job would include checking and reviewing the hourly employee timesheets as they go out for payroll and making sure they are approved at each pay period. Gusto experience is preferred. Additionally, it would involve ensuring the company accounts have sufficient cash flow for payroll. Track all tool warranties and machine maintenance, and taking care of scheduling the maintenance or repair of tools. This mostly involves contacting manufacturers and shipping out broken tools for replacement or repair. Manage building/facility maintenance and cleaning; schedule landscape maintenance, interfacing with 3rd party subcontractors or companies to maintain the business facility, organization, and cleanliness. Managing Company Vehicles. This involves keeping up with registration and insurance for all vehicles, and making sure new vehicles are properly added to insurance. Also includes keeping the list of insured drivers up to date. Implementing new systems , if necessary, for tracking timesheets, sales tax, benefits, books, job tracking, bookkeeping, record keeping, tool and vehicle maintenance tracking, accounts payable and receivable, or any other roles that you take on. Greet all in-person customers and on the phone customers; screen them for jobs, and relay them to the appropriate staff for quoting, fabrication, job management, etc. Maintain a comfortable office environment for walk in customers. This involves keeping the office orderly and clutter free. We currently have a 3rd party cleaning company that comes 2 times per week., but they do not organize or de-clutter. Flexibility with job duties : Being a small company, frequently we all need to adjust from our normal tasks and take on something unique that we've never done before. For example, I may ask the office manager to develop and manage a new employee benefits program from scratch. There are also additional projects and activities from the owner that may be necessary to work on in addition to regular duties. Communicate effectively with the owner, and review changes to existing systems with the owner before implementation. Communicate expenditures with the owner before purchasing. Actively participate in safety programs. All shop and office workers attend a weekly safety meeting on Wednesday mornings. Maintain a professional appearance , and work the standard work hours of 7:30am - 4:30pm, M-F, unless an alternative schedule is worked out with the owner. Come in to work with a good attitude, ready to perform with 100% of your ability any task assigned.

Required Qualifications:

Quickbooks (certified preferred), Job Costing, 1 year of bookkeeping experience, proficiency in

Excel Preferred Qualifications:

Notary, Experience Reading Legal Contracts and Documents, Gusto Experience Our current office manager is moving out of state, and will be training the new hire for a couple of weeks before she leaves to help get you up to speed.

Job Type:

Part-time Pay:

$20.00 - $30.00 per hour

Benefits:

401(k) matching Flexible schedule Health insurance Paid time off

Physical Setting:

Office Experience:

Payroll:

1 year (Preferred)

Office:

1 year (Preferred) Accounts payable: 1 year (Preferred) Accounts receivable: 1 year (Preferred)

QuickBooks:

1 year (Required)

Work Location:

In person