Job Description
We are looking for a dynamic, results-driven Accounts Manager and Bookkeeper to join our company's team. This role sits at the intersection of financial oversight and operational coordination. The Bookkeeper & Accounts Manager serves as a key member of the leadership team, working closely with company leadership, program managers, an administrative assistant, and an external CPA. Must be able to juggle multiple tasks with ease, absorb large quantities of information and disseminate appropriately, work independently in a self-guided manner, and overall have a strong desire to excel above and beyond their requirements.
Company Bio:
OPS Alliance, LLC, is a cleared, Service Disabled Veteran Owned Small Business. It is a uniquely positioned organization with extraordinarily agile operations providing support to the U.S. Government and corporate sectors; both with conventional entities and various components of Special Ops. OPS Alliance is owned and operated by former Special Ops personnel and has an established reputation for supporting large scale, complex scenarios, within our Training and Exercise Cell. Our leadership and management personnel were all leaders within the Special Operations Forces (SOF) background: (Delta Force, Special Forces, the Rangers, SEALs, etc). We conduct training with military Special Operations Forces (SOF). REQUIREMENTS
Full-time position, local to the Boise, ID area valley. Family focused company, which has flexibility, medical and dental available, base salary with bonus opportunities. Must be a strong, resourceful, problem solver, who functions with initiative. Optional travel 5-10% of the time to visit teams in the field, around the country. There is a small, in-office admin staff that you will work with, including program director and executive director. ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Core Responsibilities Responsible for supporting the company's financial, operational, sales, and administrative functions with accuracy, organization, and follow-through. This role requires strong attention to detail, practical problem-solving, and the ability to manage competing priorities across bookkeeping, order management, contract support, invoicing, vendor coordination, and document control. Financial Management & Bookkeeping Maintain accurate books and record all daily financial transactions. Perform weekly reconciliation of all bank and credit accounts. Reconcile monthly bank accounts, AP/AR ledgers, payroll expenses, and notes payable. Prepare monthly financial statements, cash flow projections, and budget variance reports. Accurately report income and expenses by taxation locality. Coordinate with the company CPA on tax compliance and annual filings. Manage annual W-2 and 1099 completion in partnership with the payroll company. Accounts Payable, Accounts Receivable & Invoicing Track accounts payable and accounts receivable to ensure timely payment, proper documentation, and accurate reporting. Actively manage invoicing, follow up on outstanding balances, and ensure invoices are created, submitted, and filed correctly. Support leadership with visibility into open payables, receivables, and cash flow impacts. Salesforce, Order Management & Contract Administration Maintain accurate records in Salesforce and support order management from quote or contract execution through fulfillment and closeout. Assist with contract review, routing, execution, and proper filing. Ensure all required documents are organized, saved correctly, and accessible for leadership, operations, finance, and compliance purposes. Operational & Vendor Coordination Communicate professionally with vendors, clients, and program management regarding status updates, changes, documentation needs, and timelines. Track team member paperwork and follow up on missing documentation with the admin assistant. Program Closeout & Documentation Gather reimbursable receipts and support program closeout after events by finalizing expenditures, contractor payrolls, invoices, and supporting documentation for leadership approval. Ensure all financial, vendor, contract, and program documents are properly filed and maintained in accordance with company standards. KEY ATTRIBUTES
Highly organized with strong attention to detail and follow-through Able to manage multiple priorities and shifting deadlines without losing accuracy Strong sense of ownership and accountability Pragmatic, resourceful, and solutions-oriented Professional communicator with the ability to work across departments, vendors, and clients Comfortable working in a fast-paced environment where priorities may change quickly Able to handle sensitive financial and operational information with discretion and confidentiality Process-minded with the ability to identify inefficiencies and help improve workflows Self-starter who can work independently while supporting a collaborative team environment Strong documentation and recordkeeping habits KEY QUALIFICATIONS
Experience with bookkeeping, accounts payable, accounts receivable, invoicing, and account reconciliation Familiar with DCAA Bookkeeping Experience managing or supporting operational administrative functions in a business environment Familiarity with Salesforce or similar CRM/order management systems preferred Experience with QuickBooks, accounting software, payroll platforms, or ERP systems preferred Understanding of contract administration, document management, and business filing systems Ability to prepare and interpret financial reports, cash flow reporting, and budget tracking Proficient in Microsoft Office Suite and Google Workspace, particularly Excel/Sheets Strong written and verbal communication skills Ability to prioritize workload, meet deadlines, and maintain accuracy under pressure Experience coordinating vendors, travel logistics, and operational support activities preferred High school diploma required; associate's or bachelor's degree in business, accounting, finance, or related field preferred Experience supporting government contracting, compliance, or project-based operations is a plus Send resume with cover letter to: admin@opsalliance.com Job Type:
Full-time Pay:
From $55,000.00 per year Benefits:
Dental insurance Flexible schedule Health insurance Life insurance Paid time off Vision insurance Work Location:
In person
