Financial Administrator

at Northwestern University in Evanston, Illinois, United States Job Description Apply for Job Job ID53229 LocationEvanston, Illinois Add to Favorite Jobs Email this

Job Department:

Kellogg Financial Admin Salary/Grade:

EXS/6

Job Summary:

Kellogg Financial Administration is seeking a Financial Administrator to serve as the primary steward of revenue recognition for Kellogg Executive Education. In this highly visible role, you'll manage more than 1,500 receivables and 2,500 participant registrations each year, ensuring accurate, timely, and compliant financial processes. You'll work across enterprise systems-including NUFinancials, CVENT, and multiple payment channels-while sharpening your skills in reconciliations, revenue analysis, and financial controls. This position is ideal for someone who enjoys solving complex financial challenges and taking end to end ownership of high volume transactions. Your accuracy, judgment, and organization will directly influence Kellogg's financial reporting, client experience, and operational excellence-offering meaningful impact and strong career growth. The role requires a minimum of two in office days per week, with additional time onsite during onboarding. Supports a university accounting-related area or program. Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as Treasury Operations, etc. Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions. Accounting policy & procedure Accounts receivable Analysis Balancing Bank and balance sheet acct Bank deposits Cash receipt Chart &/or account coding Creating new accounts Financial Statements Journal &/or ledger Reconciliation Reporting Transfer charges Treasury Wire transfers Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Specific Responsibilities:

Budget:

Prepares analysis & reports. Provides account research. Assists with budget projects. Reviews & reconciles actual expenses to budget per NU Audit guidelines.

Analysis, Statements & Reporting:

Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, accounts, funds &/or revenue allocation, customer service activity, etc. Records journal entries and creates reports. Performs financial account reconciliations, statement analysis, and transaction research.

Transactions:

Provides review and oversight of Tuition, Accounts Receivable e-Commerce financial transactions some of which may be complex regarding size or duration of account. Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system. Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions. Processes transfer & balance accounts. Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates. Prepares & delivers bank deposits Provides financial policy interpretation to determine the validity of customer requests & ensure compliance. Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.

Administration:

Processes & presents data & information through the application of database, graphic & spreadsheet software. Obtains data by downloading from enterprise systems; develops and runs queries. Identifies sources for data & information to be used & completes special financial projects such as assigned. Manages operation of or interaction with a computer system or system processes that support the area or program. Ensures that area service level goals are met.

Training:

Provides training and support to related university units or program participants; maintains website and training materials Miscellaneous Performs other duties as assigned.

Minimum Qualifications:

Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience. 5... For full info follow application link. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. To view full details and how to apply, please login or create a Job Seeker account