Project Accounting Manager

Job Description Ascension Property Services - Project Accounting Manager \n \n Who we are: \n Ascension Property Services (APS) is a nationwide group of specialty trade contractors with decades of experience in nearly all types of construction, including commercial, healthcare, educational, hospitality, manufacturing, and institutional. Our customer-focused, employee-driven business model builds long-term partners through loyalty, consistency, and expertise. \n \n Our company culture is success-driven, people-oriented, collaborative, and fast-paced. We are passionate about helping our customers become more environmentally sustainable and profitable. We are looking for team members who are driven, passionate and want to take on diverse challenges to help grow a great company. \n \n This role reports directly to the APS Project Accounting Director and is responsible for functions including but not limited to customer / job cost accounting and financial analysis. \n \n

Signs of Success:

A successful Project Accounting Manager will demonstrate their ability to be both an effective financial partner to divisional VPs / SVPs as well as a successful manager of all things project accounting for their assigned business units. They will be known as a driving force for positive and timely cashflow, accurate project reporting, proactive risk identification and effective contract administration throughout their areas of management. \n \n

Essential Functions and Responsibilities:

\n \nSupervise/Support all assigned project accounting staff members\n \nOversee the daily workflow and processes of the department to ensure timely and accurate execution of tasks.\nEnsure staff members are highly responsive to all external and internal inquiries, especially inquiries from our customers.\nRecruit, interview, hire new staff in the department with approval from the Project Accounting Director\nProvides constructive and timely performance evaluations.\nBalance employee workloads and encourage a culture of teamwork and excellence\nIdentify talent and invest in employee growth within the organization by pursuing all opportunities for their learning and advancement\n\n\nServe as the primary Project accountant for one or multiple business units\nBusiness P&L Ownership - Take a key role in ownership of business unit P&Ls ensuring:\n \nProper revenue recognition and intercompany elimination through the timely and accurate preparation of job schedules\nProper accounting for service billings\nTimely job cost transfers and journal entries\nAccurate use of cost centers and cost center allocations\nIdentification of PO or AP related errors for correction by production team or central AP.\n\n\nServe as a primary business partner to the VP/SVP of the assigned business units assisting with:\n \nProjections review, documentation and modifications\nBilling and manpower forecast preparation\nJob schedule review and in-depth analysis\nProactive job / financial risk analysis and identification\nProviding detailed training and systems expertise in Spectrum and Oracle EPM as needed\n\n\nOversee all customer and project accounting activities and ensure timely and accurate processing of the following:\n \nPrequalification's\nProject Evaluations and Projection adjustments\nEnsure contract approval process is administered according to the DOA.\nCustomer and Job Set Up\nBillings\nCollections- Ensure all account aging issues are identified, communicated (especially with respect to necessity for accruals), and resolved in a timely manner\n \nEnsure staff engages with daily collections requirements and, at minimum, review retention once a month.\n\n\nIdentification of and escalation of AR Aging issues to the Project Accounting Director or legal for next steps\n\n\nOversee limited accounts payable related activities and interface with central AP team as needed:\n \nCash Requirements\nPO Approvals\nLocal Vendor Relationship\nVendor lien waiver collection\nFacilitate special payments or invoice issues\nWork to maintain positive cashflow on all projects under management and document any unresolved issues for escalation to Project Accounting Director or SVP.\n\n\nServe as the backup for all supervised project accountants\n

Miscellaneous:

\n \nProvide support to the APS Controller, Project Accounting Director and CFO for all financial audit activities\nProvide Project Accounting Director and CFO all inputs required for recurring reporting\nProduce timely scheduled reports\nIdentify all intercompany transactions and ensure appropriate treatment (i.e. intercompany sales)\nSpecial projects as directed by the management team\nWork with Project Accounting Director on record retention for divisions for all business records.\n\n\n\n

Qualifications:

\n \nBachelor's degree in Accounting required\nMaster's degree and/or CPA certification a plus\n5-7 years of experience in related accounting roles\nStrong understanding of accounting principles and practices\nProficiency in accounting software and MS Office Suite, particularly Excel\nExcellent analytical, problem-solving, and organizational skills.\nStrong communication and interpersonal skills with the ability to interact effectively internal teams.\nHigh level of accuracy and attention to detail.\nAbility to work independently and as part of a team in a fast-paced environment.\n\n \n

Physical Requirements:

\n \nProlonged periods of sitting at a desk and working on a computer.\nMust be able to lift 15 pounds at times.\nMust be able to access and navigate each department at the organization's facilities.\n\n \n

What We Can Offer In Return:

\n \nBase Salary of $85,000 to $110,000 (depending on relevant experience, skills)\nCompany-subsidized benefits: medical, dental, vision, life, disability, critical illness, and accident\nHealth Savings Account\n401(k) match\nFlexible Paid Time Off\n\n \n To learn more about Ascension Property Services, visit our website at https://www.ascprop.com . \n \n Please note the selected candidate will be required to submit to full pre-employment background and drug screening. This is an office environment position requiring a daily commute to Nashville, TN. It is a full-time position (Monday - Friday - 8 to 5). Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled