Assistant Manager - Finance & Accounting

Assistant Manager - Finance & Accounting Hingham Public Schools (MA) Central Office - Hingham, Massachusetts Open in Google Maps This job is also posted in Hingham Public Schools (MA)

Job Details Job ID:

5650529

Application Deadline:

May 01, 2026 11:59 PM (Eastern Standard Time)

Posted:

Yesterday Starting Date:

Immediately Job Description Assistant Manager Finance & Accounting Job Summary The Assistant Finance & Accounting Manager supports the Finance and Accounting department by assisting in the oversight of the daily financial operations, preparing financial reports, managing budgets, and ensuring compliance. The responsibilities outlined below are not an exhaustive list and there may be additional responsibilities assigned. Supervisory Responsibilities None Responsibilities Prepare and review the weekly Accounts Payable warrant. Review, analyze, and maintain accounting for the School Department across all account types, including General Fund, Special Programs, Vocational, Food Service, Athletics, MSBA projects, and other revolving accounts. Ensure compliance with internal control policies and procedures. Assist with the oversight of purchasing, requisitions, and purchase order processes. Ensure compliance with procurement laws and district policies. Assist with administering and monitoring state and federal grants, including Circuit Breaker and grant reimbursement requests. Track and monitor energy and utility expenditures. Investigate and resolve accounting issues or discrepancies. Support the tracking of Special Education tuition and transportation costs and Medicaid reporting and processing. Enter and review requisitions and purchase orders as needed. Interact tactfully and professionally with co-workers, school department personnel, town departments, vendors, and the general public. Assist the Manager with the year-end financial close process, including: Ensuring all costs incurred are properly recorded Reviewing journal entries Reconciling account balances Reviewing purchase orders and carry-overs Preparing reports Preparation of the End of Year report for review Support budget development, forecasting, budget-to-actual analysis, payroll financial reporting, year-end reporting, and other financial analyses as assigned by the Manager and Executive Director. Review and reconcile payroll financial data to ensure accuracy and alignment with the general ledger. Coordinate with HR and payroll staff to ensure proper financial reporting of salaries and benefits. In conjunction with the Manager, support the Executive Director during external audits to ensure successful audit results and compliance. Perform other duties and special projects as assigned by the Manager and/or Executive Director. Required Skills/Abilities Excellent verbal and written communication skills Excellent Organizational skills Capability to work both independently and as part of a team in a fast paced environment with the ability to prioritize and problem solve Maintain workflow under pressure of frequent interruptions. Exceptional interpersonal and customer service skills - ability to interact tactfully and professionally with co-workers, school department personnel, town departments, vendors, auditors, and the general public. Ability to maintain the highest level of confidentiality. Able to investigate and resolve any accounting issues or discrepancies. Excellent organizational skills and attention to detail Ability to adapt, plan, and organize various competing priorities Computer software proficiency such as MS Office Suite, Google Suite, Munis, and absence management system Knowledge of and ability to monitor compliance with federal labor laws including FMLA Education and Experience Bachelor's degree or comparable professional training preferred. Experience with high volume computerized accounting organization (specifically MUNIS application), invoice management, and encumbrance accounting.

Knowledge of Microsoft products:

Excel and Word familiarity a must. Demonstrated ability to work independently and handle multiple projects and adjust priorities as required. Ability to self-start, work independently, resolve issues, and handle multiple projects. Work Environment Prolonged period of sitting at a desk and working on a computer Fast paced environment requiring prioritization of work/projects and frequent pivoting Frequent collaboration with stakeholders The nature of this position may require hours beyond the regular school day. It is expected that the person filling this position will give priority to completing the necessary tasks and set hours accordingly Must be able to lift up to 10 pounds Terms of Employment Full time (40 hours/week), twelve (12) month position Salary and fringe benefits are to be established by the Superintendent in accordance with the policies established by the School Committee Employment subject to successful completion of background checks pursuant to federal and/or state laws FLSA Status Exempt Equal Opportunity Employer Hingham Public Schools does not discriminate in its educational and/or operational programs or activities on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender (including pregnancy), gender identify and/or expression (including a transgender identity), sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law.

Position Type:

Full-Time Salary:

$82,500 to $95,000 Per Year Job Requirements Citizenship, residency or work visa required Contact Information Karen Toomey , Manager -

Finance & Accounting Central Office Email:

ktoomey@hinghamschools.org Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.