Fiscal Administrator

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POSITION SUMMARY

The Fiscal Assistant is responsible for reconciling all appropriated funds, federal grants, state grants and trust accounts of the office. The Fiscal Assistant prepares all required financial grant reports along with mandated yearly reports to be filed with the Office of the Treasurer and ReceiverGeneral,andtheLegislature.

Thispositionensurescompliancewiththerelevantrequirements and guidelinesofthe Office ofthe State Comptroller, Office oftheTreasurer and ReceiverGeneral,and the office's Policies and Procedures and Internal Controls. DUTIES &

• RESPONSIBILITIES

• Reconcileallappropriated funds,federalgrants,stategrantsandtrustfunds.
• Enterweeklyallotments,budgettransfersandfoliodatesintoAccessdatabase.
• Maintainand reconcileaccountsincludingQuicken,advance accounts,and bankstatements.
• Process and submitmonthlyExpenditureofAdvancedocuments
• Createandmaintainvendorfiles.
• Overseeand reconcileMassachusettsStatePolice(MSP)overtimeexpenditures.
• WorkwithCFOandAssistantDistrictAttorneytoprocessallallowedforfeitureorders,allocate funds, accordingly, and prepare annual state forfeiture expenditure reports.
• Ensurecompliancewithappropriateinternalcontrolsandfinancialprocedurestocomplywith all federal and state requirements.
• Coordinatecell phonesand business cardsfor officestaff.
• Prepareandmaintaingrantfinancialrecordsandperiodicreports.
• ReviewandenteremployeereimbursementsintotheHumanResourcesCompensationSystem(HR/CMS).
• UtilizetheCommonwealthInformationWarehouse(CIW)todevelopfinancialreports.
• Assist CFOwithauditsand publicrecordsrequests.

QUALIFICATIONS

• Minimum of associate's degree in accounting, finance, business administration, or one to three years of experience in accounting, bookkeeping, or financial administration.
• Strong understanding of financial reconciliation, budgeting, and expenditure tracking.
• Experience using accounting software (e.g., Quicken), financial management databases, and Microsoft applications (Excel, Word).
• Experience working with government agencies, grant management, or public sector finance is a plus.
• Familiarity with Commonwealth financial reporting and payroll systems, such as MMARS, Mosaic, Access and HR/CMS is a plus.
• Strong attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential financial data with discretion.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to collaborate effectively with internal teams, vendors, and government agencies.
• Ability to work independently and problem-solve financial discrepancies.

Job:

Public Safety

• Organization:

  Northwestern DA

• Title:

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Fiscal Administrator Location:

Massachusetts-Northampton-1

Gleason Plaza Requisition ID:

2600036M Active Filters Fiscal Administrator Northampton, MA Clear All Apply