Accounting Assistant/Office Manager (Urgently Hiring)

Office Manager (Manufacturing) Who We Are We're a hardworking manufacturing team that takes pride in building great products and doing right by our customers. Behind every smooth production day is a rock-solid front office and that's where you come in. The Role in a Nutshell We're looking for an Office Manager who loves keeping things organized, accurate, and running like a well-oiled machine. You'll be the friendly first face customers see, the calm voice on the phone, and the go-to person who keeps our money moving in the right direction. If you enjoy numbers and people, can bounce between tasks without breaking a sweat, and take pride in a job done right, you'll fit right in. QuickBooks experience is a must. ERP experience is a big plus! What You'll Be Doing (aka your daily wins) Accounting & Money Flow Run Accounts Receivable like a pro: send invoices, post payments, keep aging clean, and follow up when needed.

Manage Accounts Payable:

enter bills, track due dates, and prep payments with accuracy. Handle reconciliations (bank, credit cards, AR/AP) to keep everything balanced and tidy. Make daily deposits and ensure every dollar lands where it should. Keep our books sharp in QuickBooks and help support month-end close. Pull simple reports for leadership (AR aging, AP status, deposits, etc.). Front Desk & Customer Support Answer and direct calls with a helpful, can-do attitude. Greet customers, vendors, and visitors — you're the welcome committee! Take payments in person and over the phone, post them correctly, and provide receipts. Support customer service and sales with account/order questions when needed. Office Coordination & Admin Support Keep files organized and easy to find (because chaos is not the vibe). Manage mail, deliveries, and supplies so the office stays stocked and ready. Help leadership + team members with admin tasks as needed. Jump in to back up office duties during busy stretches or vacations. What We're Looking For Must-Haves QuickBooks experience (required) confident with invoicing, AP, payment posting, and reporting. 2+ years in office management, accounting/admin, or similar role (manufacturing experience is a plus). Solid AR/AP understanding, deposits, and reconciliations. Strong attention to detail — you catch what others miss. Friendly, professional communication style (on the phone and face-to-face). Comfortable with Microsoft Office (Excel, Outlook, Word). Bonus Points For ERP system experience (highly preferred). Experience in a manufacturing office with POs, work orders, or inventory-related paperwork. Light payroll or HR admin experience. You'll Thrive Here If You… Love staying organized and keeping things accurate. Enjoy helping people and solving little problems before they become big ones. Can shift gears quickly — mornings might be invoices, afternoons might be walk-in customers. Bring a steady, positive energy to the team. Take pride in being dependable and trusted.

Job Type:

Full-time Pay:

$60,000.00 - $64,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Experience:

QuickBooks:

3 years (Required)

Accounting:

3 years (Required) Accounts payable: 3 years (Required) Accounts receivable: 3 years (Required)

Work Location:

In person